Clerical - General Clerk - Group

Clerical – General Clerk – Group 3 12 Month

Providence School District Frank

D. Spaziano Elementary School – Providence, Rhode Island

• Job : 5689851
• Final date to receive applications: Posted until filled
• Posted: May 04, 2026 4:00 AM (UTC)
• Starting Date: Jul 1, 2026
• Position Type: Full-Time
• Salary: $37,602–$45,255 Per Year

SCHOOL/DEPARTMENT: Frank

D. Spaziano Elementary School

LOCATION: 35 Merino St, Providence, RI 02909

HOURS: Monday–Friday 8:00 AM–4:00 PM

Group 3 12 Month 1339 Union Position

The General Clerk assists in the daily functions of the Main Office and works closely with the main office staff. This position will have complete knowledge of all aspects of school policy and procedures as they pertain to students, parents, staff, and principal. Individual tasks, if varied, are assigned in detail and specific instructions are given as to the manner of performance;

work is carefully checked by supervisor both in process and in final form for completeness and accuracy.

REPORTS TO: SCHOOL PRINCIPAL

Contingent upon funding

• High School Diploma or GED Diploma required
• College degree from an accredited educational institution preferred
• Must have passed the appropriate clerical test

• Must have excellent secretarial skills, including typing, filing, and records maintenance.
• Must have excellent written and oral communication skills, including excellent English grammar, usage, and spelling and punctuation skills.
• Excellent interpersonal skills and the ability to maintain composure and professionalism in a fast‑paced and demanding environment.
• Must be proficient, or willing to attain proficiency, in various software applications used to maintain electronic records including Microsoft Office Suite (Outlook, Access, Excel and Word), Lawson Teachscape, AESOP Attendance System and Skyward.
• Must be proficient in use of standard office equipment, including facsimile, copiers, calculators, telephone system and desktop computer.
• You must complete the new hire compliance training prior to your first day of employment.
• Must possess and consistently model excellent interpersonal and customer service skills and the ability to maintain composure in a fast‑paced and demanding environment.

• In addition to meeting the education, training, and experience standards:
• Must be confidential
• Bilingual Preferred

This position is responsible for all clerical functions pertinent to the operational requirements established for the designated area of the assignment within the Elementary or Middle or High School.

• Maintain positive and professional staff and customer relationships
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
• Manage communication of information in and out of the office; prepare correspondence, emails, memos (paper and electronic)
• Support office staff, managers and administrators with general operational tasks; assist and perform general record keeping
• Assists in any aspect of the departmental operation whenever necessary.
• Unload shipments, verify quantities against invoices or packing slips, and report discrepancies.
• Place products neatly in designated storage areas; replenish shelves as items are used or become out of stock.
• Monitor stock levels, record stock transactions (manually or electronically), and notify the head clerk of needed orders.
• Keep storage areas neat, dust‑free, and safe, ensuring proper labeling and accessibility.
• Prepare and distribute weekly stock orders to staff; organize beginning‑of‑year stock for teachers and staff.
• Verify receipt of all ordered items and release invoices for payment once deliveries are complete.

• Telephone – in‑house (intercom), walkie‑talkie. Receive and route calls appropriately.
• Correspondence – receives and routes mail, packages. Prepare correspondence; forward accordingly (notices, grievances, and reports):
  State, Local and Federal, Use of Building, Health and Safety, Incident/Accident, School/Staff/Parent Notices, Fire Drills and Inspections, Proposals).
• Maintain up‑to‑date filing system:
  Staff…