Senior Support Assistant

Overview

Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking a Senior Support Assistant to provide high-level administrative support to a Business Unit (BU), office, department, project, or job site.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane's core value of Caring and "People First" workplace culture. You seek to listen in order to understand and can convey information clearly. You're a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence.

A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You're someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane's:
Integrity, Caring, Teamwork, Tough mindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What's in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

Responsibilities

* Manages calendars and coordinates meetings and events accordingly

* Prepares presentations and reports

* Serves as a liaison between departments as needed

* Exercises sound judgement while handling confidential information and prioritizing multiple tasks

* Assists with business development and accounting support assignments

* Prepares BU financial, operations, and/or business development reports for submittal and upload to corporate and/or intranet

* Coordinates and updates project(s) and company information for community relations or marketing purposes

* Coordinates and monitors project updates for business development purposes

* Assists the senior management team as requested

* Monitors and updates logistical activities at the assigned project(s) including of company cars fleet, employee rotation log, and new arrival coordination

* Manages work for project(s) with Project Executive(s) as needed

* Controls the ordering of essential supplies for assigned office and conference rooms

* May serve as Learning Coordinator responsible for working with BUL/Department Heads and HR to determine annual training needs

* Creates training schedules for BU/departments and communicates scheduled company training opportunities to employees to encourage participation

* Organizes and executes trainings and events including scheduling, sending reminders, providing facilitator with necessary training materials, and ordering/organizing catering

Qualifications

KEY COMPETENCIES

* Communicate Effectively:
Clearly convey information and actively listen to ensure shared understanding

* Act Inclusively:
Demonstrate respect, empathy, and collaboration across diverse perspectives

* Solve Problems:
Identify issues, prioritize options, and implement effective solutions

* Demonstrate Agility and Adaptability:
Respond positively to change and explore new approaches

* Drive for Results:
Deliver on commitments with accountability and ownership

* Champion

Innovation: Identify and implement improved, value-added ways of working

EXPERIENCE/EDUCATION

* Experience working for a Finance & Accounting department and or CFO or Controller

* Associate's or Bachelor's degree preferred

* 3-5 years of office experience; construction-related experience preferred

* Equivalent combination of education and experience considered

KNOWLEDGE, SKILLS & ABILITIES

* Strong written and verbal communication skills

* Excellent organizational and coordination abilities

* Proven ability to work effectively in a team environment

* Proficiency in Microsoft Office applications…