P-, Administrative Assistant Bilingual - Workforce Solutions

Position: P-76-26, Administrative Assistant Bilingual - Workforce Solutions
Grade: WFS4

Posting Dates: 06/09/2026 - 06/23/2026

The City of Providence welcomes and encourages diversity in our workforce at all levels of the organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit hiring discrimination of any type. All City hiring decisions are made without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Job Summary

Under supervision of Workforce Solutions management staff, provides responsible administrative, secretarial and clerical support, and related work as required.

Duties & Responsibilities

* Assists with the maintenance of the Providence/Cranston Workforce Development Board and associated committees including but not limited to membership activities, meeting schedules, agendas and other meeting documents, and meeting minutes.

* Types various reports, maintains client and employer information, contracts, training curricula, proposal submissions, minutes of meetings, daily correspondence, invoices and payments, order forms, participant data, and other documents as required.

* Maintains hard copy and electronic filing and data systems.

* Answers telephone and email, screens call and email for the Administrator and other management staff as assigned.

* Responsible for general communications of programs and services, using email and social media accounts of Workforce Solutions.

* Coordinates scheduling of meetings with Administrator, Workforce Board. Administrative contacts, and outside vendors.

* Orders and distributes office supplies.

* Processes and distributes mail, photocopies, administrative and training correspondence, faxed documents and correspondence as requested, distributes relevant State and Federal documents.

* Performs other duties as assigned.

Minimum Qualifications

* Assists with the maintenance of the Providence/Cranston Workforce Development Board and associated committees including but not limited to membership activities, meeting schedules, agendas and other meeting documents, and meeting minutes.

* Types various reports, maintains client and employer information, contracts, training curricula, proposal submissions, minutes of meetings, daily correspondence, invoices and payments, order forms, participant data, and other documents as required.

* Maintains hard copy and electronic filing and data systems.

* Answers telephone and email, screens call and email for the Administrator and other management staff as assigned.

* Responsible for general communications of programs and services, using email and social media accounts of Workforce Solutions.

* Coordinates scheduling of meetings with Administrator, Workforce Board. Administrative contacts, and outside vendors.

* Orders and distributes office supplies.

* Processes and distributes mail, photocopies, administrative and training correspondence, faxed documents and correspondence as requested, distributes relevant State and Federal documents.

* Performs other duties as assigned.

Training Requirements

EXTERNAL CANDIDATES - APPLY HERE

CURRENT EMPLOYEES (1033 ONLY) - APPLY HERE