Administrative Secretary

Position: ADMINISTRATIVE SECRETARY
Department

Office of the Public Defender

Division

Clerical/Administrative Support/Data Entry

Salary

$51,827.00 - $57,567.00

Job Profile

JC-- Administrative Secretary

Scheduled Work Days & Work Hours

Job

Requisition Number

JR103264 ADMINISTRATIVE SECRETARY (Open Date: 06/16/2026)

Pay Grade

U05417 A

Classification

Administrative Secretary

Class Definition

While in a supervisory capacity, to insure that other clerical staff members have a fair and adequate workload and are all properly instructed and trained on the performance of their duties.

To report the proper discharge of sick, vacation, and/or personal leave taken by staff members at said work location, including any abuses in daily attendance, to the Executive Assistant or designee, and to ensure compliance with these and similar personnel policies in the absence of the Case Management Coordinator.

To provide computer operator assistance and coordination at said work location to insure the proper operation of the Office's computer system and/or the Office's computer system as it interacts with RIJSS.

To provide statistical coordination and reports among all the courts and staff members occupying said work location.

To personally resolve the more routine complaints and refer those of a more complex nature to the appropriate staff member.

Supplemental Information

To serve as a supervisor in a staffed office for other administrative personnel in the absence of a Case Management Coordinator, and carry out the responsibilities of that position in such absence; to provide service as a computer operator for the Office's computer system and its functionality with RIJSS; to coordinate criminal calendars before the State's Courts as they pertain to the Office;

to coordinate case assignments for other Assistant Public Defenders; to relieve such individuals of important administrative duties; to handle correspondence and other routine matters; and to do related work, as required.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://(Use the "Apply for this Job" box below)..

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.