Clerical - Guidance​/Stock Clerk - Group

Clerical
- Guidance/Stock Clerk
- Group 4 12 month

Providence School District Hope High School
- Providence, Rhode Island. Open in Google Maps.

This job is also posted in Providence Public Schools.

Job : 5689836
Final date to receive applications: Posted until filled
Posted: May 04, 2026 4:00 AM (UTC)

Starting Date: Jul 1, 2026

School/Department: Hope High School

Location: 324 Hope St Providence, RI 02906

Hours: Monday-Friday 7:30AM-3:30PM

Group 4 12 Month Union Position

Providence Public School District (PPSD) seeks a GUIDANCE/STOCK CLERK who is highly qualified and skillful to join our community of teachers, students, and stakeholders. This is an exciting opportunity for clerks who seek a challenging yet rewarding experience.

The Guidance Clerk/Stock Clerk assists in the daily functions of the School Counselor Office and works closely with the main office staff to oversee the stock clerk duties. This position will have complete knowledge of all aspects of school policy and procedures as they pertain to students, parents, staff and principal. Individual tasks, if at all varied, are assigned in detail and specific instructions are given as to the manner of performance;

work is carefully checked by supervisor both in process and in final form for completeness and accuracy.

Reports to: School Principal

Contingent upon funding

• High School Diploma or GED Diploma required
• College degree from an accredited educational institution preferred
• Must have passed the appropriate clerical test

• Must have excellent secretarial skills, including typing, filing, and records maintenance.
• Must have excellent written and oral communication skills, including excellent English grammar, usage and spelling and punctuation skills.
• Excellent interpersonal skills and the ability to maintain composure and professionalism in a fast-paced and demanding environment.
• Must be proficient, or willing to attain proficiency,in various software applications used to maintain electronic records including Microsoft Office Suite, (Outlook, Access, Excel and Word), Lawson Teachscape, AESOP Attendance System and Skyward.
• Must be proficient in use of standard office equipment, including facsimile, copiers, calculators, telephone system and desktop computer.
• You must complete the new hire compliance training prior to your first day of employment
• Must possess and consistently model excellent interpersonal and customer service skills and the ability to maintain composure in a fast-paced and demanding environment.

• In addition to meeting the education, training, and experience standards:
• Must be confidential
• Bilingual Preferred

• Maintain positive and professional staff and customer relationships
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
• Manage communication of information in and out of the office; prepare correspondence, emails, memos (paper and electronic)
• Support office staff, managers and administrators with general operational tasks; assist and perform general record keeping
• Assists in any aspect of the departmental operation whenever necessary.
• Unload shipments, verify quantities against invoices or packing slips, and report discrepancies.
• Place products neatly in designated storage areas; replenish shelves as items are used or become out of stock.
• Monitor stock levels, record stock transactions (manually or electronically), and notify the head clerk of needed orders.
• Keep storage areas neat, dust-free, and safe, ensuring proper labeling and accessibility.
• Prepare and distribute weekly stock orders to staff; organize beginning-of-year stock for teachers and staff.
• Verify receipt of all ordered items and release invoices for payment once deliveries are complete.

• Telephone - in-house (intercom), walkie-talkie. Receive and route calls appropriately.
• Correspondence - receives and routes mail, packages. Prepare correspondence; forward accordingly (notices, grievances, and reports):
  State, Local and Federal, Use of Building, Health and Safety, Incident/Accident, School/Staff/Parent Notices, Fire Drills and Inspections, Proposals).
• Maintain up-to-date filing system:
  Staff directory, phone listing, student recall listings, waiting lists, weekly, monthly, quarterly, annual reports, School Board Agendas.
• Maintain appointment/meeting calendars/schedules:
  Building, teacher, parent groups, visitors, workshops, etc.
• Greet and assist all visitors in a positive manner.

• Ledger activity associated with balances, spreadsheets & word processing computer application.
• Updating and distribution of budget reports.
• Researching data for preparation of requisitions, typing requisitions.
• Maintain purchase order file, receiving copies, invoices, packing slips.
• Direct payments, route for payment in a timely fashion.
• Assist Administrator/Principal/Director in preparation of annual budget.
• Typing administrative…