Document Control Specialist

ATANE is seeking an energetic individual for an Administrative Assistant position in Providence, RI. The candidate will serve mainly as a Document Control Specialist to manage, store, and track records and documents for government agencies, construction, and engineering firms. The candidate must be detail-oriented and a self-starter.

• Performs administrative duties in support of Construction Project Administration.
• Performs document collection, entry, distribution and follow up procedures as required.
• Communicates document requirements and client standards to the construction project team.
• Able to input, analyze and process inspection data into various software platforms and/or databases
• Verify completeness and accuracy of incoming and outgoing documents and ensure appropriate file formatting and storage.
• Assures responses to submittals, RFIs and RFCs are completed in a timely manner.
• Tracks outstanding document responses by Ball-in-Court and provides daily updates.
• Attend project meetings and prepare minutes for distribution.
• Work as a Team player, adept at working cooperatively with coworkers, managers and other offices.

• Organized work habits and ability to multi-task required.
• Excellent knowledge of general office equipment and skills, especially filing and typing.
• Good communication skills, oral and written.
• Proficient in use of common Document Control software such as MS SharePoint or similar.
• Strong PC skills. Proficient in MS Office applications.
• Excellent command of written English.
• The ability to understand general construction and engineering documents is a plus.

• High School Diploma or equivalent required. Associate degree or higher preferred.
• 2 years of previous document control experience in an engineering, construction, or technical office preferred.