Administrative Coordinator, Office Dean

Administrative Coordinator, Office of the Dean – School of Engineering

Administrative Coordinator, Office of the Dean at Brown University’s School of Engineering will support the office of the new Executive Dean. This role serves as the central liaison with the Dean’s leadership team, faculty, students, staff, and external constituents, proactively managing scheduling and administrative support for the Executive Dean, Finance and Administration. The Coordinator also assists various Associate Deans and serves as a backup to the Executive Assistant.

• Provide high‑level coordination of activities with the School’s Dean’s leadership team.
• Central liaison between the Executive Dean, Associate Deans, faculty, students, staff, and other internal and external constituents.
• Manage scheduling and administrative support for the Executive Dean, Finance and Administration.
• Support high‑priority Dean’s Office meetings and events.
• Assist Associate Dean of Program and Planning, Associate Dean for Diversity, Equity and Inclusion, Senior Associate Dean for Academic Affairs, and Senior Associate Dean for Research and Strategic Initiatives as needed, and serve as backup to the Executive Assistant and other Coordinators in the Dean’s office.
• Maintain strict confidentiality while ensuring accurate, proactive information sharing and transparency throughout the School.

Bachelor’s degree and three years of relevant administrative experience or equivalent combination of education and experience.

• Strong organizational, administrative, and time‑management skills.
• Ability to independently problem‑solve and prioritize workload while maintaining attention to detail.
• Capable of working independently and as a team member when required.
• High level of customer service orientation, oral and written communication, and interpersonal skills.
• Computer proficiency in word processing, spreadsheets, accounting, database systems, Microsoft Word, Excel, and the Internet.
• Demonstrated editing and proofreading skills.
• Effective interaction with a wide range of constituents and ability to develop and maintain working relationships across diverse identities and experiences.
• Proficiency with Zoom, Web Ex, and other virtual video‑conference platforms.
• Strong analytical, research, and problem‑solving skills.
• Thorough knowledge of office systems (records maintenance, procedures, etc.).
• Detail‑oriented and highly accurate.
• Ability to work under pressure and exercise tact, discretion, judgment, and prioritization.
• Professional, discreet, and diplomatic handling of sensitive, confidential information.
• Commitment to supporting a diverse and inclusive environment.
• Experience scheduling complex travel arrangements for high‑level management.
• Experience processing invoices, purchasing, expense tracking, and other financial transactions.

Brown University offers a comprehensive Benefits package including health, dental, vision, tuition assistance, retirement plans, wellness programs, employee discounts, and more. Flexible work/life balance with summer hours, winter break, and paid holidays.

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law. The University rewards individuals on the basis of qualifications and performance.

All offers of employment are contingent upon a satisfactory criminal background check and education verification.