Management - Program Coordinator - Facilitator- Providence, RI

PHIG Operations Support Specialist

Type of

Schedule:

Hybrid

Hours: 8:30 - 4:30 Monday - Friday

Location: 3 Capitol Hill, Providence, RI 02812

The Public Health Infrastructure Grant (PHIG) at the Rhode Island Department of Health (RIDOH) is seeking a PHIG Operations Support Specialist to work across three complex strategy areas:
Workforce Development, Foundational Capabilities, and Data Modernization.

• Assist with complex tasks involved in the implementation and administration of the PHIG grant, a unique cross‑cutting funding opportunity that supports all divisions and programs at RIDOH.
• Organize and maintain official electronic files in MS Teams/SharePoint to ensure information is easy to find and cataloged for reference in the future.
• Assist with the purchasing and procurement of goods and services that support the goals of the PHIG grant.
• Study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations.
• Assist with coordination and communication with other states PHIG teams.
• Coordinate the flow of work across PHIG strategy areas and various programs within the agency.
• Track projects through execution and completion, escalating issues that need follow up.
• Attend conferences and meetings on behalf of the executive leadership team and take notes.
• Perform other duties as assigned.

• Superior attention to detail.
• Must be able to multitask and prioritize.
• Flexibility and comfort working as part of a team and independently in a dynamic environment where priorities may shift.
• Strong understanding of government administration, processes, and procedures.
• Must be comfortable working in SharePoint.
• Familiarity with JIRA preferred.

• Education gained through successful completion of at least two years of academic study in an accredited institution of higher education.
• Experience gained through employment in a government assisting a high-level official performing complex administrative and supportive tasks involved in the implementation and administration of major projects and programs that had effect on all large divisions, departments or agencies.