ASU Office Coordinator

ASU Office Coordinator (Full Time) Position Summary

The Office Coordinator is a 40 hours/week, full-time position.

The Office Coordinator oversees daily administrative operations of the ASU, provides administrative support to the ASU leadership team, and supports interdepartmental and programmatic efforts across the agency.

• Inventory management, supply purchasing, petty cash, and receiving order
• Manage inventory levels for office, clinical, housekeeping, and program supplies
• Purchase supplies and maintain adequate stock levels to support program operations
• Receive, track, and distribute incoming orders and deliveries.
• Manage petty cash in accordance with agency policies and procedures
• Coordinate food purchasing
• Obtain emergency supplies as needed, including off‑site purchasing when necessary
• Coordinating with outside vendors (e.g. biowaste, shredder, food vendor etc.)
• Managing paperwork, client records, and ensuring accuracy and completion in the electronic medical record
• Data analysis and reporting (e.g. BHOLD, Narcan distribution)
• Enter client satisfaction survey data and share with ASU leadership team on a routine basis
• Submit job postings, monitor open positions, and complete hiring and separation packets
• Assist with recruitment activities, including reference checks and candidate communication
• Coordinating with other CCA departments in service of daily operations (facilities, IT, EHR, etc.)
• Facilities management, maintenance requests, monthly safety inspections, and fire drills
• Coordinate staff scheduling and assist with securing coverage for open shifts
• Monitor timesheet submission deadlines, coordinate supervisor approvals, and submit timesheets to payroll
• Other administrative tasks as identified

• Strong organizations, administrative, and time management skills
• Working knowledge of health information, and related policy, procedures, and regulations
• Excellent attention to detail and ability to manage multiple priorities simultaneously
• Advanced proficiency in Microsoft Office including Excel, Word, and Outlook
• Demonstrated ability to create spreadsheets, track data, generate reports, and analyze information
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Ability to work independently while collaborating effectively with multidisciplinary teams
• Knowledge of office management practices, inventory control, and recordkeeping procedures
• Valid driver's license and reliable transportation required
• Ability to travel locally to purchase supplies and conduct program‑related errands when necessary
• Ability to lift and move office and program supplies as needed

Bachelor's Degree and/or equivalent combination of education and experience preferred.

• Generous vacation, sick time and holidays.
• Comprehensive medical and dental coverage as well as voluntary vision and AFLAC supplemental coverage.
• 403b with matching after 6 months of employment.
• Flexible Spending (FSA) and Dependent Care (DCA) accounts.
• Agency‑paid group life insurance; long‑term disability.
• Tuition reimbursement and licensure/certification bonuses.
• Employee referral program as well as bilingual skills premium.
• On‑site or nearby parking available at most buildings; mileage reimbursement for client and business related use of your personal vehicle.

Community Care Alliance is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, age, national origin, or disability.

Military friendly employer!