Administrative Coordinator, Office Dean

Job Description

Brown University’s School of Engineering is seeking an Administrative Coordinator in the Office of the Dean to support the office of the School’s new Executive Dean. The position provides critical, high‑level coordination of activities with the Dean’s leadership team and serves as the central liaison between the Executive Dean, Associate Deans, faculty, students, staff and other internal and external constituents. The Administrative Coordinator proactively manages scheduling and administrative support for the Executive Dean, Finance and Administration, supports high-priority Dean’s Office meetings and events, assists the Associate Dean of Program and Planning;
Associate Dean for Diversity, Equity and Inclusion;
Senior Associate Dean for Academic Affairs; and Senior Associate Dean for Research and Strategic Initiatives as needed, and serves as a backup to the Executive Assistant and other Coordinators in the Dean’s office. The incumbent must maintain the strictest confidentiality while working collaboratively with colleagues to ensure accurate, proactive information sharing and appropriate transparency throughout the School.

Bachelor’s degree and three years of relevant administrative experience or an equivalent combination of education and experience.

• Strong organizational, administrative and time‑management skills.
• Initiative and judgment to independently problem‑solve and prioritize workload in a multi‑task environment while maintaining careful attention to detail.
• Ability to work independently and implement short and long‑term goals independently, but also as a strong team member when the situation warrants.
• Strong customer service orientation with very high level of oral and written communication and interpersonal skills, confident public relations.
• Very high level of computer proficiency and continued interest in maintaining skills:
  Microsoft Word, Excel, spreadsheets, computer‑based accounting, database systems and the Internet.
• Demonstrated editing and proofreading skills.
• Ability to interact effectively with a wide range of internal and external constituents and to develop and maintain effective working relationships with individuals and organizations reflecting a broad range of identities, perspectives and experiences.
• Proficiency with Zoom, Web Ex and other virtual video‑conference platforms.
• Strong analytical, research and problem‑solving skills.
• Thorough knowledge of office systems (records maintenance, procedures, etc.).
• Detail oriented with a high level of accuracy.
• Ability to work under pressure and exercise tact, discretion, judgment and ability to prioritize task completion.
• Ability to handle sensitive, confidential information in a professional, discreet and diplomatic manner.
• Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.
• Experience scheduling complex travel arrangements for high level management.
• Experience with processing invoices, purchasing, expense tracking and other financial transactions.

Brown University offers a flexible work/life balance, summer hours, winter break, and a comprehensive benefits package, including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs and activities. The University recognizes and rewards individuals on the basis of qualifications and performance.

The University maintains certain affirmative action programs in compliance with applicable law.