Administration Assistant PD

Under general supervision, perform a variety of secretarial and administrative functions. May include functional supervision of clerical support staff.

• Prepare a variety of materials in final form including memos, correspondence, and statistical reports. Must be able to work from rough drafts, dictation, or utilize software programs such as word processing, spreadsheets, or database management.
• Compose and send routine memos and correspondence in own name based on own knowledge of situation. Compose rough drafts of more detailed correspondence and reports for director's review.
• Receive and screen visitors and telephone calls. Ascertain needs and establish priorities. Provide information or resolve matters on own authority according to established policies.
• Maintain appointment schedule usually without prior clearance, coordinating supervisors' hospital commitments as well as those with outside associations such as national organizations or private practices.
• Schedule, coordinate, and attend inter-departmental meetings. Compile agenda and related materials. Type and distribute minutes.
• May perform duties related to supervisor’s holding office in state/national/international organizations such as coordinating conferences or special events. Duties include securing facilities, contacting and coordinating speakers, confirming arrangements, and preparing all necessary materials.
• May attend events for registering guests, assisting with recordkeeping duties, and event details.
• Monitor budget, review purchase requisitions and maintain accurate financial records on departmental expenses.
• Maintain records and statistics for department as required by corporation, government, and accrediting agencies. Prepare statistical reports, charts, and graphs which may require some statistical or cost analysis.
• Maintain departmental recordkeeping and filing systems including patient, budget, payroll, and personnel data, policy and procedure manuals, and databases.
• May assume regular responsibility for recurring projects or programs requiring a knowledge of department or corporate operations and use of independent judgement.
• Maintain department inventory, ordering supplies and processing purchase orders. Meet with vendors to review and/or evaluate new supplies or equipment.
• Provide functional guidance to new employees or other clerical employees as needed.
• Maintain quality assurance, safety, environmental, and infection control in accordance with established system policies, procedures and objectives.
• Perform other related duties as required.

• Basic Knowledge:
  Equivalent to completion of an Associates Degree in Secretarial Science.
• Knowledge of PC word processing and spreadsheet software applications required.
• Experience:
  
  Three to five years progressively more responsible secretary experience.
• Work is performed in a typical office environment requiring extended periods of sitting, walking, and/or standing.

$22.04-$36.37

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

Per Diem

Day

Per Diem - As required

No