Administrative Assistant

Location:

Providence, RI 02906

Employment Type:

Contractor - Onsite (1 Position)

Duration: 3 Months

Shift: Monday-Friday, 08:00 AM - 04:30 PM

Hours Per Week: 40

Experience

Required:

5 Years

• Oversee daily clerical activities and provide administrative support across the unit.
• Serve as a key point of contact for internal and external staff, vendors, and contractors.
• Facilitate the flow of written and electronic correspondence.
• Perform secretarial duties such as screening telephone calls, typing, filing, and managing office communications.
• Maintain department manuals, files, and required documentation.

• Assist in preparing and monitoring departmental budgets.
• Process purchase orders and maintain tracking of departmental spending.
• Gather data for statistical reports and maintain relevant departmental metrics.
• Support nurse managers and department managers by understanding their general areas of responsibility.
• Attend department meetings and record minutes accurately.
• Assist with supervision and education of secretarial staff when required.

• Maintain appropriate department records and documentation.
• Ensure timely updates to manuals, procedures, and reference materials.
• Provide reliable and accurate information as needed to support unit operations.

• Act independently to prioritize tasks and manage workload effectively.
• Utilize strong communication and interpersonal skills to support a positive team environment.

• Education:
  
  High school diploma required; minimum one year of college or business school training in secretarial procedures preferred.
• Experience:
  
  3-4 years of administrative or secretarial work experience required; prior healthcare or hospital experience preferred; familiarity with medical terminology is a plus.
• Skills &
  
  Competencies:
  
  Excellent secretarial, administrative, and organizational skills; strong communication and interpersonal abilities; ability to manage multiple tasks with high attention to detail; proficiency in standard office software and equipment; professionalism, discretion, and ability to maintain confidentiality; ability to act independently and prioritize workload.