Regional Executive Operations and Office Manager - Providence, RI

Regional Executive Operations and Office Manager - Providence, RI

Achievement First (AF) is a non-profit 501(c)3 organization that currently supports 41 public charter schools in New York, Connecticut, and Rhode Island. AF has consistently been rated one of the top charter school networks in the country, and we are still learning and growing. The majority of our students are Black and Latinx children from low-income families who will be the first in their families to graduate from college.

We currently employ more than 2,000 staff — 47% of whom identify as Black, Latinx, or Multi-racial — who collectively educate nearly 15,000 students in Brooklyn, NY;
Providence, RI; and New Haven, Bridgeport, and Hartford CT.

The mission of Achievement First is to deliver on the promise of equal educational opportunity for all of America's children. We know that every child—regardless of race, zip code, or economic status—deserves access to great schools. At AF, our students realize their potential and develop the skills they need to graduate from college, succeed in a competitive world, and serve as the next generation of leaders in our community.

At the core of our approach is the shared journey by our students and staff to fulfill our incredible potential.

We are looking for an Executive Assistant/Office Manager to join our Talent Operations team in Providence, Rhode Island.

This role is responsible for office management in a regional office and to provide administrative support to senior executives. The Office Manager/Executive Assistant (OM/EA) serves as the "face of AF" in our co-located office spaces. The OM/EA will work closely with the Executive Assistant to the CEO and the Chief of Staff to coordinate calendars and prioritization across the C-Suite. The Rhode Island office management duties represent 10% of the role, and the remaining 90% of the role will be filled with executive support to senior leaders, including the Superintendent and members of the Senior Instructional Team (SIT) leadership.

This position is 100% in person in our Providence, RI office; the support provided to senior executives who may or may not be based in the Providence office.

Reporting directly to the Senior Director, Talent Operations, your responsibilities will be:

• To provide high quality, executive-level administrative support to executives. This support is primarily: (1) management and maintenance of calendar and scheduling system for each executive and (2) expense management and travel support. This includes scheduling meetings, reviewing, prioritizing, and responding to incoming requests, appointments, protecting work blocks, coordinating travel and logistics, balancing against personal obligations, auditing for conflicts, and anticipating and resolving potential issues and as time allows, additional support may include preparation of briefs, presentations, agendas, memos and other documents to ensure the executive(s) are informed and prepared for any meeting or engagement.
• Manage day-to-day operations of the AF office. This includes serving as the primary liaison with each office's primary (external) office manager and point of contact for AF employees using the office space, allowing access to the office for individuals who are not regular users of the space. This also includes receiving and distribution of mail as necessary; in conjunction with the team of Office Managers, manage company email and main phone messages;
  
  and support Team Talent Operations in execution of in-person onboarding tasks such as I-9 verification.
• Plan meetings and events. Manage the successful execution of onsite and offsite meetings as needed in each region well as larger-scale network-wide events, including in-person and virtual board meetings and in-person NS staff meetings. This includes event planning, communication, and managing event budgets, as well as support with editing, finalizing and printing content.

All candidates for this position will have a bachelor's degree, two plus years of prior experience in project management, office management and/or executive support. Additionally, an ideal candidate will have a track record of…