Executive Assistant to Provost​/Vice President of Academic Affairs

Position: Executive Assistant to the Provost / Vice President of Academic Affairs
Position Information

Posting Number NC00862 Position Title Executive Assistant to the Provost / Vice President of Academic Affairs Division Academic Affairs Division Department Name Academic Affairs Position Type Staff - Non Classified

Position Overview

The Executive Assistant serves as a trusted partner to the Provost by managing executive communications, coordinating a complex calendar, organizing meetings and special events, preparing materials for executive decision-making, and ensuring the smooth flow of information throughout the office. The position also plays a key role in supporting important academic processes, including faculty hiring, tenure and promotion, budget administration, and document workflow.

The ideal candidate is an exceptional communicator with outstanding organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining the highest level of professionalism, confidentiality, and attention to detail. This individual thrives in a fast-paced environment, enjoys solving problems, and takes pride in providing exceptional support to senior leadership and the broader College community.

This is an excellent opportunity for an experienced administrative professional to contribute to the success of Rhode Island College by supporting executive leadership and helping advance the institution's academic mission.

Primary Purpose

Provide executive administrative support to the Vice President for Academic Affairs and the Presidential Wing by performing organizational, operational, and office management activities, maintaining the confidentiality and policy-level focus of the office, and conducting all affairs of the office with a high level of professionalism, accuracy, precision, quality and efficiency. Work independently receiving a minimum of detailed supervision and guidance. Interact with the members of the College community and various other members of the public.

Essential Duties

* Manage the Vice President's time commitments (meeting, appointments, speaking engagement, travel, etc.) in accordance with priorities set by the Vice President.

* Assist the Vice President by obtaining or providing background materials for meetings and appointments.

* Arrange, schedule and conduct special events, such as meetings, conferences and social events.

* Effectively manage the Vice President's correspondence, ensuring prompt responses and/or follow through on requests for decision and action.

* Oversee related clerical tasks such as filing, copying, managing office budget, maintaining office supplies inventory, and managing operating office equipment.

* Screen and interpret telephone calls and other contacts; receive visitors; and make referrals to authoritative information on policies and operations.

* Develop and maintain information office resources regarding employee and budget records and ensure their confidentiality.

* Recruit, supervise, and evaluate student employees.

* Manage and track the hiring and tenure and promotion processes.

* Track the flow of documents and forms through the office for approvals.

Occasional Duties

Perform other duties and responsibilities as assigned by the Vice President for Academic Affairs.

Required Skills, Knowledge, and Abilities

* Highly advanced organizational skills including the ability to plan and execute complex meetings/conferences, plan and prioritize assignments, and meeting deadlines.

* Excellent administrative skills, including evidence of thorough knowledge of related methods, practices, procedures, ability to maintain confidentiality, understanding of complex oral and written directions, and excellent organizational skills.

* High degree of competency in the use of office technology, software such as Microsoft Office Suite, and relevant technical skills.

* Excellent oral and written communication skills including ability to compose routine correspondence in a clear, concise format, articulate clearly and effectively, and interpret and explain routine policies and procedures to others.

* Effective interpersonal skills including ability to exhibit professional demeanor and tact in interactions with a diverse population.

* Ability to remain calm under pressure and maintain a sense of humor.

* Ability to convey a positive and professional representative of the Office of the Vice President for Student Success.

* Ability to adapt to changing priorities, protocols, and systems.

* Ability to teach and supervise student employees.

Required Qualifications

* Education:

High school diploma.

* Experience:

At least three years of experience in a high-paced and complex administrative support position.. High Degree of competency in Microsoft Office.

Preferred Qualifications

* College degree from an accredited institution.

* People Soft training and/or experience.

Does this position have Direct Reports? No Environmental Conditions

The employee is not exposed to known adverse environmental conditions.

Position Details

FLSA Exempt Salary Grade 6NC Full Time / Part Time…