Administrative Secretary

Position: ADMINISTRATIVE SECRETARY
Department

Executive Office of Commerce

Division

Clerical/Administrative Support/Data Entry

Salary

$76,460.00 - $86,474.00

Job Profile

JC-- Administrative Secretary (Non-Union Executive Branch)

Scheduled Work Days & Work Hours

Monday - Friday; 8:30am - 4:00pm

Non-Standard 35.0

Unclassified

Job

Requisition Number

JR103361 ADMINISTRATIVE SECRETARY (Open)

Pay Grade

U00827 A

Classification

Administrative Secretary

Class Definition

ADMINISTRATIVE SECRETARY

To be responsible for providing administrative operations, project coordination, and legislative workflow support for the Executive Office of Commerce. The position will involve supporting high-priority agency initiatives, conducting research, managing internal coordination, tracking deadlines, and organizing critical work products. Work is performed under the general supervision of the Director of Policy or designee, with latitude for the exercise of independent judgment and initiative.

Illustrative Examples of Work Performed

* High-Priority Project Coordination and Agency Initiatives:
Support and coordinate agency projects and initiatives; conduct research; proofread, format, and organize complex policy briefs, statutory summaries, and other documents; and ensure work products are accurate, timely, and aligned with formatting guidelines.

* Legislation Tracking:
Serve as the administrative hub for the legislative team; coordinate logistics for committee preparation; format official testimony; and maintain the internal tracking system for General Assembly bills, hearings, amendments, and statutory deadlines.

* Communications and Media Coordination:
Provide operational support to the communications team; format internal updates and external communications; and assist with logistics and staffing for events, press conferences, and meetings.

* Administrative Operations:
Assist with meeting scheduling and logistics, draft communications and correspondence, maintain internal workflow trackers, and support office operations as needed.

* Do related work as required.

Knowledge, Skills, and Capacities

* Thorough knowledge of modern office practices, procedures, and electronic document management systems.

* Familiarity with, or a strong aptitude to quickly learn, the Rhode Island General Assembly legislative process, committee structures, and legislative tracking.

* Ability to format complex documents, legislative summaries, spreadsheets, and work products with a high degree of accuracy and attention to detail.

* Excellent written and verbal communication skills, with the ability to maintain professionalism under tight deadlines, including during the legislative session.

* Ability to establish and maintain effective working relationships with state officials, colleagues, external partners, and the general public.

Education and Experience

* Education:

Possession of a bachelor's degree or higher from an accredited institution in Public Administration, Political Science, Business Administration, Communications, or a closely related field; and

* Experience:

A minimum of one (1) year of experience providing administrative, legislative, legal, project coordination, or policy-focused support in a government agency, legislative office, legal setting, nonprofit, or similar organization.

* Or, any combination of education and experience that is substantially equivalent to the above education and experience.

Supplemental Information

Supplemental Information:

To apply , please submit your resume, cover letter, and a brief writing, formatting, or work sample demonstrating attention to detail.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://(Use the "Apply for this Job" box below)..

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.