Executive Assistant

About the Role

Are you an organized, reliable, and detail-oriented administrative professional looking for a structured role supporting senior leadership

?
We are seeking an Executive Administrative Assistant to provide high-level administrative and organizational support to executive staff. In this position, you will play a critical role in keeping executive operations running smoothly, managing complex calendars, handling sensitive documents, and serving as a key point of contact for internal and external stakeholder

s.
Key Responsibilit

• ies Executive Calendar Manageme
  nt:
  Manage executive schedules, coordinate high-priority meetings, and resolve schedule conflicts proactive
• ly.
  
  Travel & Expense Coordinati
  on:
  Handle travel arrangements, prepare detailed itineraries, and compile expense repor
• ts.
  
  Communications & Documentati
  on:
  Draft, proofread, and format professional correspondence, memos, reports, and presentatio
• ns.
  
  Stakeholder Suppo
  rt:
  Act as a primary liaison for executive leadership with both internal team members and external stakeholde
• rs.
  
  Records & Confidentiali
  ty:
  Maintain organized physical and electronic filing systems while preserving absolute confidentiality on sensitive matte
• rs.
  
  Meeting Logistics & Follow-Up:
  Organize meeting materials, logistics, agendas, and minutes; track action items to ensure deadlines are m
• et.
  
  Administrative Operatio
  ns:
  Process invoices, purchase requests, and perform general administrative functions as assign

ed.
Qualifications & Key Competen

• cies Proven experience in an executive administrative support or secretarial r
• ole.
  
  Strong organizational, multi-tasking, and time-management skills in a fast-paced sett
• ing.
  
  Excellent written and verbal communication skills with high attention to det
• ail.
  
  High level of discretion and professional ethics when handling confidential informat
• ion.
  
  Proficiency with standard office software (spreadsheets, word processing, calendar manageme

nt).Why Join

• Us?
  
  Competitive Pay: $28.60 / h
• our.
  
  Consistent Work Ho
  urs:
  Standard daytime schedule (M-F, 8:30 AM - 4:00
• PM).Union Benef
  its:
  Union-represented position offering stability and standard protecti
• ons.
  
  Impactful Work:
  Work closely with executive leadership to keep essential operations running effectiv

ely.