Admissions and Family Services Administrative Assistant

Admissions and Family Services Administrative Assistant

Paul Cuffee School Paul Cuffee School - Providence, Rhode Island Open in Google Maps

This job is also posted in Paul Cuffee School , and Rhode Island State DOE Consortium Job Board

Job : 5873254
Final date to receive applications: Posted until filled
Posted: Aug 06, 2026 4:00 AM (UTC)
Starting Date: Immediately

Paul Cuffee School, a K-12 public charter school of choice, educates a diverse community of students from the City of Providence, Rhode Island. We respect each individual and the world we share. This quality of our community is central to our mission. In the spirit of Paul Cuffee’s life, we teach students to value and practice personal initiative, perseverance, and social responsibility.

Our School accomplishes these goals through a rigorous academic program which, enriched with maritime experiences, fosters discovery and critical thinking. We prepare students for higher education, lifelong learning, and active citizenship. To learn more about our school, please visit us lcuffee.org

Reports To: Manager of Admissions and Family Services

Status: Non-Exempt, Union, 12-month position

Hours
:
Full-Time

Position Summary

The Admissions and Family Services Administrative Assistant provides administrative and operational support for the School's admissions, enrollment, family engagement, transportation, student meal program, and selected facilities coordination functions. Working under the direction of the Manager of Admissions and Family Services, the Assistant is responsible for carrying out day-to-day administrative processes, coordinating operational tasks, maintaining accurate records, and providing high-quality customer service to students, families, staff, and community partners.

The Assistant works collaboratively with school offices across all campuses and supports the efficient delivery of administrative services that directly impact students and families while assisting with operational coordination across the School.

Key Responsibilities
Admissions & Enrollment

• Process student applications and enrollment documentation in accordance with established procedures.
• Maintain admissions records, waiting lists, and enrollment databases.
• Assist with student lotteries, acceptance processes, and enrollment tracking.
• Collect, review, and organize required enrollment documentation.
• Coordinate with School Nurses regarding required health forms and enrollment documentation.
• Prepare admissions correspondence and enrollment communications.
• Order uniforms and enrollment materials for newly enrolled students.
• Assist in maintaining admissions statistics and supporting required reports.

2. Recruitment & Outreach Support

• Assist in planning and coordinating admissions information sessions, Open Houses, and recruitment events.
• Respond to admissions inquiries and provide information to prospective families.
• Prepare admissions packets and promotional materials.
• Maintain admissions forms, publications, and outreach materials.

3. Family Support

• Assist with parent meetings and school communications.
• Meet with families to support the enrollment process.
• Provide verbal and written translation services for families, as needed.
• Provide administrative office support and front office coverage when needed while maintaining confidentiality.

Family Engagement

1. Program & Event Coordination

• Assist in coordinating family engagement events, workshops, and community programs.
• Support communication with families regarding school activities and engagement opportunities.
• Assist with volunteer coordination and community partnerships.
• Maintain participation records and other documentation related to family engagement initiatives.

Administrative Operations Support

1. Facilities & Operational Support

• Review maintenance requests and operational support tickets each morning and prepare daily work lists for the Facilities & Maintenance Supervisor.
• Maintain the maintenance ticketing system by documenting updates, progress notes, and completion information provided by the Facilities & Maintenance Supervisor.
• Monitor the status of open maintenance requests and follow up with the Facilities &…