Office Assistant

Job Title:

Administrative & Logistics Coordinator

Sayles Hall, 81 Waterman Street, Providence, RI 02912 (100% on-site)

8:30 AM – 5:00 PM, 40 hours per week; weekend events and overtime approved as needed.

4 months (expected end May 31, 2026; may be extended)

Hourly, standard hourly rate; overtime approved.

• Coordinate complex calendars, team shifts and room bookings via 25
  
  Live or similar campus systems.
• Act as point of contact for external vendors (rentals, catering, AV) and maintain inventory of event assets.
• Adhere to departmental data entry standards, replicate templates, and update Live documents and checklists in real time.
• Support event setup on‑site, monitor safety compliance and ADA accessibility, and assist with special projects as assigned.
• Manage departmental inbox as a gatekeeper, prioritize urgent requests, and maintain a professional zero‑inbox philosophy.
• Provide high‑standard customer service and facilitate communication with Facilities & Campus Operations shops.
• Execute tasks per University Grid protocols, conduct on‑site quality checks, and support the Supervisor during high‑profile events.

• 1–3 years of experience in events, administration, or computer literacy.
• High School Diploma or GED required.
• Proficiency in MS Office and Google Suite; basic Excel skills.
• Detail‑oriented, flexible, and calm under pressure.
• Strong organizational and communication skills.

• Standard hourly pay with approved overtime.
• On‑site parking available on street and metered; manager will provide parking guide.
• Non‑exempt position (FLSA).