Administrative Assistant

Job Details

Location:

3500 Providence, RI 02903

Position Type:
Full Time

Education Level: High School

Salary Range: $18.00 - $28.00 per hour

Job Category:
Finance

Annie Mac Home Mortgage is looking to hire a Full Time Administrative Assistant to assist and remove any activities or distractions possible to allow the manager time to focus on prospecting and generating duties. Candidates should have experience directly or indirectly related to the Mortgage Industry.

• Manage the manager's calendar: print the calendar a day prior, confirm all necessary information for appointments, provide directions to office if necessary.
• Schedule and manage task time for appointments and meetings.
• Ensure timeliness and preparedness of meetings and appointments. Keep manager on schedule and provide reminders when necessary.
• Answer phone and delegate calls to a team member who can assist clients; write down all messages, even if delegated, to advise the manager.
• Return phone calls for the manager upon instruction.
• Check messages for manager upon request.
• Set appointments for manager and arrange conference calls upon request.
• Send blast weekly emails to sales staff and referral partners as instructed, including emailing realtors the program of the week.
• Forward lead generating emails to the appropriate person on the team, note leads on the lead tracker. Act hourly when manager not in office or in meetings.
• Send emails on behalf of the manager upon request.

• Keep manager's office and desk organized.
• 30/60/90 calls on closed loans (will be trained).
• Have the manager's office ready for the day (prepared appointments, printing calendar daily, etc.).
• Assist with client gifts, birthday program, and expressions of gratitude.
• Assist with planning, invites and confirmations for lunch and learns.
• Assist with marketing materials.
• Assist with any additional task upon request, such as invitation completion, completing forms, setting up new spreadsheets, preparing prospecting tasks, checklists, forms, making calls for various reasons.
• Other duties as assigned.

• High school diploma or equivalent.
• Superb communication skills in all methods of communication, including email, phone, Teams.
• Ability to organize multiple files.
• Ability to multitask multiple projects at once.
• Basic knowledge of Microsoft Office.
• Attention to detail.
• Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 1+ years related experience.

Will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain.

Annie Mac Home Mortgage offers a wide range of benefits, including medical, dental and vision plans, along with voluntary benefits, including 401K.

Annie Mac Home Mortgage is an Equal Opportunity Employer.

Annie Mac Home Mortgage participates in E-Verify.