Executive Assistant

Job Description

The Executive Assistant provides advanced administrative and operational support for the Office of Belonging, Equity, Diversity, and Inclusion (OBEDI), with responsibility for coordinating executive support, financial activities, communications processes, and office and center operations. This position serves as a key operational resource in a distributed leadership environment, helping to ensure continuity, alignment, and effective execution across a broad range of office and programmatic priorities.

The role supports the Senior Associate Dean for Inclusive Community and affiliated OBEDI center activities through management of complex scheduling and leadership support functions, cost center and financial coordination, communications and inquiry management, maintenance of office distribution systems, and coordination of programs, events, and related initiatives. The incumbent is expected to work independently, exercise sound judgment, and proactively identify and anticipate issues to support the effective functioning of the office.

The role requires a high degree of discretion, judgment, and organizational awareness, with responsibility for integrating activities across leadership, programs, and administrative functions to support the effective operation of the office and its centers.

• Bachelor’s degree and 1-2 years of progressively responsible experience in executive support, office operations, financial coordination, or program administration required.
• Senior-level executive administrative support experience preferred.
• Experience in a university or academic medical center setting preferred.
• Experience supporting programs, events, or multi-stakeholder initiatives preferred.
• Experience in working with a diverse community and supporting an inclusive environment.
• And/or equivalent combination of education and experience.

• Demonstrated ability to exercise sound judgment, discretion, and professionalism in handling sensitive and confidential matters in a fast-paced, complex environment.
• Strong organizational, planning, and time management skills, with the ability to manage competing priorities and ensure timely follow-through across multiple work streams.
• Excellent written and verbal communication skills, with the ability to interact effectively with a diverse population of students, trainees, faculty, staff, and external stakeholders.
• Proven ability to coordinate and manage complex administrative workflows, including scheduling, communications, and program or event logistics across multiple stakeholders.
• Ability to identify issues, anticipate needs, and proactively identify and resolve operational challenges with minimal supervision.
• Demonstrated proficiency in Microsoft Office Suite and Google Workspace; ability to learn and effectively use enterprise systems such as Workday.
• Experience with virtual meeting platforms (e.g., Zoom, Web Ex) and supporting hybrid meeting and event environments.
• Ability to support financial processes, including tracking budgets, processing transactions, and preparing basic financial reports.
• Strong attention to detail and commitment to accuracy in managing data, communications, and administrative processes.

Please review additional information on the Benefits of Working at Brown.

Executive Assistant

Warren Alpert Medical School

Grade 8

Employee

Regular

Full time

37.5

Hybrid

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states:
Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not…