Administrative Assistant

Description We are looking for an Administrative Assistant to support clinic operations in Providence, Rhode Island through a Contract position. This role serves as a key point of contact for incoming calls, frontline administrative coordination, and day-to-day support for staff working in clinic settings. The ideal candidate brings strong organization, sound judgment, and a dependable approach to resolving routine issues while keeping administrative materials and information accurate and up to date.

Responsibilities:

- Manage inbound calls, respond to routine inquiries, and ensure clinic-related questions are handled promptly and professionally.

- Provide on-site and remote support to clinic staff by addressing day-to-day administrative needs during active clinic operations.

- Troubleshoot common tablet issues in the field, including login problems, network connectivity concerns, and application performance challenges.

- Assist with basic support for mobile hotspot devices, including connectivity checks and charging-related issues.

- Escalate complex questions or technical concerns to the appropriate team members when additional expertise is required.

- Prepare, reset, and organize administrative supply bags after clinic events to maintain readiness for upcoming schedules.

- Confirm flu clinic details with hospital contacts and help keep scheduling and operational information current.

- Complete general administrative tasks, including record updates, data entry, and clerical support as needed. Requirements - Experience in administrative support, office coordination, reception, or a similar customer-facing support role.

- Ability to handle incoming calls professionally and communicate clearly with staff, hospitals, and other contacts.

- Strong problem-solving skills with the ability to address routine issues independently and escalate when appropriate.

- High attention to detail and a reliable work style with consistent follow-through on assigned tasks.

- Comfort using tablets, mobile connectivity devices, and basic office technology for troubleshooting and support.

- Proficiency with administrative tasks such as data entry, information verification, and document handling.

- Ability to stay organized and manage multiple priorities in a fast-paced clinic or healthcare support environment. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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