Data Systems Coordinator

Bright Stars helps families in Rhode Island access QUALITY child care, early learning, and school-age programs. We help child care providers learn about best practices in early learning and apply them to the care children receive. We recognize program quality and give parents information to make choices about their children’s care and education.

Job Title: Data Systems Coordinator

FLSA Status: Exempt

Regular/Temp: Grant-funded, regular, hybrid (3 days in office in Rhode Island required)

• Establish the scope and detail of agency data reporting and determine data needed to be collected and the appropriate resources for specific projects
• Formulate, implement, and enforce proper data collection policies and procedures for all existing databases
• Ensure quality and timely data collection techniques are established for reporting agencies
• Educate and train staff on proper data input processes

• Coordinate the flow of information between RIAEYC and funders to ensure all deliverables are met in the most efficient, effective and expeditious manner
• Review and evaluate the data requirements of grant funding in conformance with state and federal laws, rules and regulations to ensure compliance with the provisions of these rules, laws and regulations
• Determine the consistency of data policies, procedures and methods to initiate alterations as appropriate
• Maintain close working relationship with software vendors and ensure that all vendor updates are properly installed and rolled out and that data system is operational
• Work closely with DHS on database integration
• Troubleshoot data submission errors and data error issues
• Perform and document procedures for data preparation including data cleaning, standardization and analysis
• Develop data collection and evaluation methodologies, including format design, project criteria and requirements, data compilation, relevancy and usage.

• Prepare detailed and comprehensive reports as related to RIAEYC processes and achievements related to grant funding
• Understand and ensure privacy law and standards
• Evaluate current systems to improve operations and application processes
• Prepare monthly, quarterly, and annual data reports for distribution
• Develop ad-hoc reports as necessary
• Consult with staff on data coding problems and assists in developing means to correct the problems
• Foster relationships with other state agencies that have interest in RIAEYC data
• Attend and participate in related Data Meetings
• Represent RIAEYC needs regarding information to be included in data reports produced by the statewide early childhood data system
• Provides on-going consultation and technical assistance
• Assist by performing other necessary administrative tasks and research in preparation of grant deliverables
• Related work as required

• Professional skill set for collaborating with and supporting members of a team.
• Outstanding communication skills; excellent reading and writing skills.
• Ability to respond professionally and respectfully as needed to different situations.
• Professional, friendly, and respectful demeanor in all interactions.

• Exercise sound judgment.
• Take initiative to solve problems.
• Maintain professional demeanor regardless of internal or external concerns.
• Handle confidential information related to programs, children, and families.
• Complete multiple tasks concurrently with a consistent professional demeanor.

To perform this job successfully, an individual must be able to perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor’s degree in related field
• At least five (5) years experience in data collection and evaluation.
• Experience working at a non-profit agency.
• Working knowledge of state data systems

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Travel to and from community locations which could include using walkways and/or stairs.
• Stand for up to 30 minutes.
• Kneel and reach.
• Drive and have access to reliable transportation.
• Work in typical office environments.
• Have fast speed home internet required for remote access.

Email your resume and cover letter to the Director of Operations and Human Resources at kfreire.