Supplier Registration Supervisor Job Providence area,Rhode Island USA,Business

Job Summary

The Supplier/Payee Registration Supervisor directs the registration process for all University suppliers and miscellaneous payees, ensuring compliance with federal regulations, University policies, and data integrity within Workday Strategic Sourcing (WSS). The role administers the WSS system, supports tax form generation, and provides high‑level customer service to key campus departments.

Key Responsibilities

Administer supplier registration and miscellaneous payee processes:

Review and approve supplier and payee records in WSS.
Maintain data integrity and safeguard PII.
Coordinate with HR, Payroll, Foreign National Tax, and Strategic Sourcing for classification and compliance.
Vet suppliers via Visual Compliance and consult Export Control Officer on positive hits.
Ensure correct supplier utilization per Strategic Sourcing guidelines.
Monitor integration data between WSS and Workday Financials to resolve discrepancies.
Provide training, documentation, and support to end users.

Lead training and communications:

Develop and document internal policies and procedures.
Create training and communication materials for departments.
Deliver ongoing training to key departments and end users.
Collaborate with Workday Operations/OIT to streamline processes and conduct testing.
Supervise, coach, and evaluate staff.

Manage supplier and payee record administration:

Control editing of supplier and payee records following best practices.
Implement internal audit guidelines, IRS requirements, record retention, and data backup procedures.
Remove duplicate records, inactivate suppliers, and distribute IRS notices.
Conduct Workday testing and bi‑annual release testing.

Support peak‑time processing and additional projects as assigned.

Qualifications

Bachelor’s degree or equivalent combination of education and experience.
Minimum 2 years of supplier management or accounts payable experience.
Experience with federal payment regulations and best practices for supplier and payee record maintenance.
Proficient in Excel and Google Sheets;
Workday experience preferred.
Strong analytical, organizational, and customer‑service skills.
Ability to train staff and communicate with all university levels.
Knowledge of IRS tax forms and Workday procurement functions.

Benefits

Brown offers a comprehensive benefits package, including health, dental, vision, retirement, and tuition assistance. Full details are available on the Brown benefits webpage.

EEO Statement

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance.

The University maintains certain affirmative action programs in compliance with applicable law.

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