Chf Procurement Spec (Doa)

Chief Procurement Specialist (DOA)

This position will report to senior Information Technology, Goods and Services (ITGS) Team leadership within the Division of Purchases and support state agencies with a broad portfolio consisting of a wide variety of commodities and services, primarily complex Information Technology commodities.

The successful candidate must demonstrate strong experience in Information Technology projects and related requirements, including competency in the full solicitation cycle, i.e. agency procurement planning, initiation and oversight of the solicitation process, management of the evaluation and recommendation process, review of procurement insurance and contractual requirements, contract negotiation, legal review process, contract award process, and assistance with agency contract management.

The position will require extensive knowledge of State of Rhode Island procurement business processes, Rhode Island General Laws, Rhode Island Code of Regulations, and General Conditions of Purchase, combined with the talent to unite that knowledge with competent advice and guidance for excellent customer service and to assist with high-level problem solving.

Must maintain confidentiality, be well-organized, independently manage and prioritize delegated tasks while collaborating with team members, meet deadlines, and adapt quickly to shifting priorities. Provide guidance to State agencies and others for complicated or emergency procurements within existing procurement/financial system environments. Initiate and complete special projects as assigned. Expected to work well in a collaborative team environment, with client agencies and vendors, and independently.

Must possess demonstrated proficiency with Information Technology and Information Technology Services including Microsoft/Adobe products and Office platform. Position will conduct primary duties and functions in the State ERP and eProcurement systems.

Must comply with Executive Order 21-19 Ethics and Integrity in Government and 220-RICR-30-00-3 Code of Ethics and Professional Behavior, applying the principals of both to all procurement activities conducted.

Scheduled Workdays:
Monday - Friday

Scheduled

Hours:

8:30 am - 4:00 pm

Within the Department of Administration (DOA), Division of Purchases, to direct, coordinate and manage the activities of the procurement staff and/or perform high dollar and volume purchasing activities; to oversee the preparation and maintenance of standards and specifications; to oversee procurement work and contracting activities as well as analytical support functions relative to the State procurement system; as required, to be individually responsible for procurement for assigned classes of products and services;

to carry out procurement and contracting activities in accordance with rules, regulations, and the requirements of statute; and to do related work as required.

To advise and instruct users and vendors with respect to use of the Ocean State Procures (OSP) and/or any other digital purchasing software and platforms used in the Division including vendor registration, vendor lists, commodity lists, obtaining Master Price Agreements, bids, bid results, Rules and Regulations and other information.

To review requisitions, create bid preparation instructions, initiate bid preparation, authorize bids, analyze bid responses, award bids, initiate and release purchase orders and change orders, review and analyze vendor information including complaints, suspensions, and debarments, and create and download reports.

To train staff and/or assist in their training.

To recommend policies and procedures governing procurement and the overall operation of the Division, and to assist in their development and implementation.

To screen competitive solicitations to assure that: the functional requirements of each item procured are well-defined and that standards for bid responsiveness are clear; the solicitation method selected is most appropriate to the intended purpose; and all rules, regulations, and procedures have been followed.

To review and approve recommendations for award(s) to other(s) than the lowest bid received.

To…