Prequal Coordinator

Overview

Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking a Prequal Coordinator to be responsible for outreach and coordination of trade contractor prequalification.

This role will sit primarily in the office.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence.

A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane’s:
Integrity, Caring, Teamwork, Tough mindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What’s in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

• Provides support services to the Prequal Analysts, Project Teams, Chief Purchasing Agent, Purchasing Agents, and Operational Procurement as necessary
• Performs trade contractor outreach to obtain all necessary documentation required for Gilbane's prequalification process
• Supports trade contractors in completing their registration, profile and uploading their current supporting documents in the prequalification software
• Assists in the management of Bid List information, working toward completeness and correctness
• Maintains Business Unit (BU) Master Bidders List, updating current bidder prequalification status throughout the bid period
• Confirms current prequalification status of each potential bidder, inviting those with no status or expired status to prequalify
• Monitors and follows up with bidders on the bidders list
• Communicates prequalification review needs to the GIG Prequalification Analyst
• Makes the prequalification status of each bidder available to the Purchasing Department
• Ensures that trade contractors marked as "Pending Review" have current and complete documentation

EXPERIENCE/EDUCATION

• Associate’s degree in Accounting, Finance, Business, or related field
• 0-3 years of professional experience
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS & ABILITIES

• Ability to function as an integral part of a team while being highly collaborative
• Strong written, verbal, and interpersonal skills
• Strong customer service skills
• Strong planning, prioritization, and organizational skills
• Ability to properly time manage and meet quick turnaround deadlines
  
  Proficient in Microsoft Office Suite
• Bilingual preferred but not required
• Ability to work…