Associate Director of Finance

Purpose:

To develop, implement and monitor financial, accounting and procurement systems and procedures. Oversee the accounting, budgeting, procurement, financial analysis and financial reporting for the Authority. Assist the Director of Finance in all areas of department function, as assigned.

Essential Tasks of the Position:

Perform all aspects of accounting/financial support functions in response to regulatory requirements and agency policies and procedures

* Assist with the supervision of budget and accounting. Directs the sub-functions of accounts payable, tenants account receivable, payroll, grant accounting, Section 8/ Housing Choice Voucher accounting, financial analysis, month-end and year-end closings.

* Monitor/oversee utility costs and consumption data and maintain pertinent worksheets and schedules for, as required HUD reporting.

* Reviews the release of approved payments for accuracy.

* Monitors/performs the timely requisitioning of HUD and other agency funding.

* Ensures the accuracy of revenue recognition for the Authority's operating budget, grants and other funds received and generate or review daily cash flow status.

* Directs the general ledger maintenance and approval of journal entries.

* Monitor monthly bank statements and the reconciliation of all bank accounts.

* Manages the month-end and year-end financial statements process and prepares the operating financial statements in conjunction with the Director of Finance.

* Co-lead the annual audit process.

* Recommend, develop and maintain financial databases, computer software systems and manual filing systems in conjunction with all regulatory requirements.

* Assist the Director of Finance with the annual operating budget and identifying monthly budget variances and budget funding gaps.

* In conjunction with the Director of Finance, supervise and coordinate the activities of other departmental personnel engaged in carrying out accounting and support functions.

* In conjunction with the Director of Finance, prepare and provide the necessary financial information for the Authority's annual report and participate in annual strategic planning process.

* In conjunction with the Director of Finance, assist with the creation/updating and implementation of policies and standard operating procedure manuals; and in conjunction with the Director of Finance, prepare reports and other documentation for monthly Board of Commissioner meetings.

Applies and performs standard bookkeeping and accounting procedures in recording, posting maintaining and reporting in all areas of Finance. Performance of duties requires a thorough knowledge of Generally Accepted Accounting Principles (GAAP) and all other regulatory mandates placed on the agency by HUD, IRS, State and Local Authorities, etc.

PROVIDENCE HOUSING AUTHORITY

Position Description

Secondary Tasks of the Position:

* Participates in obtaining current training and information relative to professional responsibilities and to maintain working knowledge of state and federal regulations specific to accounting support function and public housing.

* Assist with the annual preparation of Financial Data Submission HUD report for all programs.

* Assist with the preparation of annual HUD reporting, such as Operating Subsidy, SF-425 requirements, Mod Rehab renewals, and rate reduction incentives.

* Assist with monthly data collection and reporting for VMS reporting to HUD.

* Assist with the reconciliation of portability account receivable and payables.

* Represents Director of Finance in his/her absence, when requested.

* Interrelate with banks, vendors, suppliers, outside agencies and the general public by answering inquiries, responding to complaints, scheduling appointments or when providing general information relative to the agency's accounting and procurement functions.

* Maintains a high degree of professionalism and confidentiality, as mandated.

* Presence at all Board of Commissioner and Finance Subcommittee meetings.

* Works on, researches and completes special projects, as assigned; and

* Performs other duties, as assigned.

Position Requirements and

Qualifications:

Education Level

* Four-year degree in Accounting, Finance or Business Administration from accredited college or university required. CPA or Master's in Business Administration, preferred

* Work requires a willingness to work a flexible schedule

* Experience in Related Field

* Five to seven years of experience in finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles (GAAP). Knowledge of financial and accounting software applications. Knowledge of federal and state financial regulations. Ability to analyze financial data and prepare financial reports, statements and projections.

* Demonstrated experience in the areas of Housing Choice Voucher/ Section 8 program(s) and redevelopment of affordable housing, required.

* Five years of successful experience in public housing or governmental setting, preferred; and

* At least three…