Auxiliary Financial Coordinator

Auxiliary Financial Coordinator

The Hybrid‑eligible Auxiliary Financial Coordinator supports the financial and operational integrity of Auxiliary Services by managing the full accounts payable lifecycle and coordinating reporting related to cost of goods sold and other operating expenses. The position ensures timely, accurate processing of vendor invoices, maintains compliance with University policies, and provides reliable expense reporting to support month‑end close and operational oversight.

• Manage the day‑to‑day accounts payable process for Auxiliary Services, ensuring timely, accurate, and compliant processing of vendor invoices and payments.
  • Review, code, and process vendor invoices in Workday in accordance with University policies and established procedures, attaching required documentation.
  • Process the monthly subsidy from Compass Group into Workday, ensuring proper coding and documentation.
  • Review vendor statements and perform routine reconciliations to identify and resolve discrepancies, coordinating with vendors, Purchasing, and internal stakeholders.
  • Initiate, track, and monitor purchase orders to ensure alignment with approved spend and contract terms.
  • Track vendor contract pricing and terms, identify billing discrepancies, and notify appropriate parties of upcoming contract expirations.
  • Perform periodic audits within Workday to ensure consistency and accuracy of spend category coding by vendor.
• Coordinate and review recurring expense reporting related to cost of goods sold and other operating expenses to support financial oversight and month‑end close.
  • Prepare, coordinate, and distribute recurring financial and operational reports.
  • Review prepared reports for completeness, consistency, and reasonableness across units and reporting periods, noting notable trends and irregularities.
  • Serve as a primary point of contact for routine reporting inquiries, providing clarification, assisting follow‑up on identified issues, and ensuring timely correction of cost center assignment or data discrepancies in collaboration with the Finance Director.
• Maintain accurate records, support compliance with University guidelines, and assist with routine closing activities related to accounts payable and expense reporting.
  • Register new vendors as needed in coordination with the Supplier Management team.
  • Maintain vendor files, including W‑9 forms, payment terms, remittance details, and contact information.
  • Maintain accurate, complete, and well‑organized records of accounts payable transactions in compliance with University guidelines.
  • Assist with month‑end and year‑end closing activities related to accounts payable and operating expenses.
  • Assist the Financial Services team with projects and new initiatives related to auxiliary financials.

• Associate's degree in Accounting or related discipline and 1‑3 years of relevant experience, or an equivalent combination of education and professional experience.
• Proven proficiency in Microsoft Office Suite, particularly Excel.
• Goal‑oriented and results‑driven.
• Excellent attention to detail and accuracy.
• Strong organizational, analytical, and time‑management skills.
• Effective communication (verbal and written) and interpersonal skills.
• Ability to work independently and as part of a team.
• Excellent coordination, collaboration, writing, and verbal communication skills.
• Strong customer service skills with a commitment to customer service.
• Ability to progress and operate professionally through the chain of command.
• All offers of employment are contingent upon a records and education check satisfactory to Brown University.

Information on the Benefits of Working at Brown can be found here.

Brown University provides equal opportunity and prohibits discrimination, harassment, and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance.

The University maintains certain affirmative action programs in compliance with applicable law.

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