Payroll Specialist

Overview

Accounting Practitioner-Payroll is a critical member of the Finance Team/Payroll Department, reporting to the Payroll Supervisor. This role is responsible for all daily activities relating to the payroll process, including auditing and processing of manual checks, voids, reissues, direct deposits, and termination payments. You will be assigned workflows to ensure all timecards, employee and payroll transactions are processed timely and accurately.

This role will sit primarily in the office.

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. We are committed to delivering projects safely and on time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more. We are dedicated to building a diverse, inclusive and authentic workplace, and we encourage you to apply even if your past experience doesn’t align perfectly with every qualification in the job description.

You act inclusively, show empathy, and treat others with respect and dignity to uphold Gilbane’s core value of Caring and a People First workplace. You listen to understand, convey information clearly, and are a strong problem solver who can identify and implement solutions. You demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. You are a self-starter with passion, commitment, and ownership, delivering on business outcomes and driving results.

You identify opportunities for new and improved ways of doing things that create value-added solutions.

Your core values match Gilbane’s:
Integrity, Caring, Teamwork, Tough mindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

Gilbane offers multi-dimensional training opportunities through resources for those early in their careers. While managing responsibilities to projects, you will be able to enroll in trainings through Gilbane University to build leadership and technical skills. You will work with an experienced team that provides opportunities to learn new industry skills daily.

• Maintain payroll information by collecting, calculating, and entering payroll data
• Process multi-state payroll, check printing, reconciliation, and distribution, including resolving discrepancies
• Perform post-payroll reconciliations and reporting
• Provide excellent customer service when answering employee and business partner payroll inquiries
• Maintain employee confidence and protect payroll operations by keeping confidential information
• Follow policies and procedures to maintain payroll operations and report needed changes
• Ability to work individually and as part of a team; contribute to team effort by achieving related results
• Ability to work in a fast-paced environment supporting multiple priorities
• Act as backup for other team members as needed

• High School Diploma;
  Associate's or Bachelor's degree in business or accounting preferred
• Proven experience in a payroll position in a fast-paced environment
• Strong knowledge of tax and wage laws
• Exceptional analytical, multitasking, and organizational skills
• Able to work effectively with minimal supervision
• Experience with in-house payroll processing
• ADP and/or CMiC experience a plus
• Multi-state union and non-union with year-end/federal/state/local tax exposure
• Knowledge of union payroll and Collective Bargaining Agreements (CBA) a plus

• Ability to analyze information
• Data entry skills
• Attention to detail
• Confidentiality
• Thoroughness
• Strong written and verbal communication skills
• Excellent problem solving/judgment skills
• Organizational skills
• Strong computer literacy including Microsoft Office
• Additional language skills are beneficial

• Communicate Effectively
  - Listen to understand and clearly convey information for the audience
• Act Inclusively
  - Be respectful and empathetic, leveraging diverse perspectives
• Solve Problems
  - Identify, prioritize, and implement solutions
• Demonstrate Agility/Adaptability
  - Learn and adapt to change with collaboration
• Drive for Results
  -…