Sr Patient Scheduler

Sr Patient Scheduler

The Sr Patient Scheduler reports to the Manager Medical Imaging for The Miriam Hospital or the Diagnostic Imaging Center. These duties include preparation of patient records; registration and pre-registration activities; problem resolution; appointment scheduling, and co-payment preparation and collection. In addition, ancillary duties performed provide tracking and status of follow-up care as it pertains to specific diagnostic coding, billing/payment resolution, and generation of system reports, which reflect scheduling activities.

Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done.

The core Success Factors include:
Instill Trust and Value Differences Patient and Community Focus and Collaborate

Responsibilities:

• Maintains standards of professional and ethical conduct.
• Greets and directs all patients and visitors upon arrival to the Miriam Hospital's Diagnostic Imaging Department and/or outpatient locations (Providence and East Providence).
• Answers telephonentercom calls; routes calls or takes messages and initiates telephone calls, as requested.
• Enters and edits all patient information into computer, including patient type, patient activity, and charge entries.
• Practices in accordance with all Physician Order Management policies and procedures.
• Follows all clinical informatics downtime procedures for entering data into patient's electronic profile.
• Obtains missing patient data from nursing units or outside facilities, as needed.
• Schedules appointments for diagnostic imaging examinations as appropriate for modality using Life Chart.
• Obtains written physician orders from physicians, physicians' offices and patients, as needed.
• Inspects orders for completeness.
• Scans all pertinent paperwork on each patient in Life Chart.
• Calls the physician office or appropriate location to obtain required patient's history and physical information, if appropriate.
• Schedules biopsies and surgical cases with physicians' office staff and OR scheduling staff.
• Obtains outside images and assures that history and physical and laboratory results are available.
• Obtains approval by the physician assistant and/or radiologist.
• Completes pre-registration and registration process using the on-line billing system.
• Verifies demographic data, insurance authorization information, co-pays, and physician.
• Collects co-payments and provides patients with receipts.
• Photocopies front and back of insurance card.
• Confirms patient eligibility with insurance carriers and obtains visit authorizations as necessary.
• Provides mature, quality customer service to patients, their families and/or their representatives.
• For Interventional Procedures:
  Routes consult order, as needed, to the Radiologist/Physician Assistant to be protocoled and converts interventional consult to scheduled exam.
• Any discrepancies are brought to the attention of the technologist, manager, and/or physician/PA, as needed.
• Places orders for outpatient exams in Life Chart if paper order.
• Screens patient, answers questions, and gives routine instructions to patient, physicians' offices, and hospital personnel regarding various preparations for examinations.
• Distributes exam preparations, as appropriate.
• Places confirmation calls to outpatients and instructs on proper registration procedure and exam prep, as needed.
• Instructs patients/physician office on proper registration process and exam prep.
• The Miriam Hospital's Scheduling Clerk contacts nursing unit to screen inhouse patients for proper exam prep, as needed.
• Retrieves prior images required for comparison for Diagnostic Radiology, MRI, Ultrasound, Bone Densitometry, Mammography, CT Scan, Nuclear Medicine and Vascular Interventional Radiology sections, as needed.
• Ensures patient's file is complete prior to treatment/clinic visit including appropriate records, lab test results and x-rays.
• Ev…