Assistant Payroll Manager

Rhode Island College invites applicants for the position of Assistant Payroll Manager, Payroll Office. This is a full-time, calendar year, continuing position.

The Assistant Payroll Manager oversees the daily operations of the Payroll Office, ensuring the accurate, timely, and compliant processing of all internal and state-administered payrolls. This position supervises payroll staff and works closely with the Payroll Manager, Human Resources, Accounting, Financial Aid, and State agencies to support biweekly payroll operations, system integrity, and regulatory compliance.

The Assistant Payroll Manager plays a key role in maintaining integrated Human Resources and Payroll systems, managing employee pay transactions, supporting system upgrades, and providing guidance to campus users and employees. In the absence of the Payroll Manager, this position assumes responsibility for the full processing of internal payrolls.

• Communicate with staff in the State Payroll, State Personnel, college Human Resources, Accounting and Financial Aid Offices on a daily basis or as necessary to resolve operational or production items. Work closely with Human Resources technical staff to address issues related to hiring functions directly effecting the bi-weekly payroll process. Works with Payroll Manager regarding payroll matters with the campus community and various State offices regarding operational issues.
  
  Provide general assistance to employees regarding payroll policies and procedures.
• Work in conjunction with the payroll manager to process and maintain all state biweekly payrolls for the college, including time entry, new hire adjustments, pay changes, leaves of absence, employee separations, leave balances and other employee transactions.
• Supervise the overall flow of internal payroll data (student, temporary employees and instructional) through the college’s internal payroll system to insure accuracy, timeliness and adherence to established college, State and Federal policies and procedures.
• Assist the Payroll Manager in the maintenance of the Time and Labor module for non-classified employees, including, but not limited to, the review of all new employee records to confirm proper Human Resources and Payroll set-up, enroll and maintain time-reporter configurations, assignment of comp time plans, manage comp time plans for payouts and extensions, and assist with leave accrual processing and subsequent review.
• Provide direction and instruction to both payroll employees and campus users in the maintenance and use of integrated Human Resources/Payroll systems.
• Coordinate with Accounting to process overload and adjunct payroll contracts; monitor faculty workload for changes; communicate any discrepancies to academic deans and chairs; perform appropriate adjustments to payroll contract.
• Provide support to ensure the administrative payroll system’s internal payroll application is working effectively, participate as functional user in testing for upgrades, updates and implementation of new functionality.
• Participate in the testing and implementation of computer system enhancements to both the state’s mainframe system and the College’s payroll software.
• Assist with the reconciliation of payroll accounting data.
• Support Payroll Manager with third-party vendors for all direct deposit activities and funding of student and instructional payrolls. Assist campus community with activation of cards, selections of payments preference and any other interaction required.
• Perform a variety of administrative duties to deliver payroll-related objectives according to established deadlines, policies, procedures, and regulatory/legal requirements. Ensure that various time constraints and schedules are met utilizing available resources in the most efficient manner possible. Train newly hired staff members and maintain training manuals of processes for future reference.
• Participate in the production, reconciliation and distribution of W-2s at calendar year end.
• Assist with the review and correct wage verification request for pensions, financial institutions, state disability claims, and garnishment inquiries. Ensure the prompt…