Project Specialist-Medtech CRO

The Project Specialist plays a critical role in supporting cross-functional client engagements by driving coordination, documentation, and execution across complex project environments. This individual partners closely with Project and Program Managers to ensure timelines, deliverables, and client expectations are consistently met while maintaining a high standard of operational rigor. This role is best suited for someone who brings direct experience within a Contract Research Organization (CRO) environment and understands the nuances of working in Med Tech and/or pharmaceutical product development.

The ideal candidate is highly detail-oriented, thrives in structured and regulated environments, and is comfortable managing multiple concurrent projects while "speaking the language" of clinical and product development teams.

Key Responsibilities

+ Track and manage project performance against defined scope, timelines, budgets, and quality expectations

+ Develop, maintain, and update detailed project plans, schedules, and documentation

+ Coordinate project milestones, deliverables, and action items to ensure on-time execution

+ Partner with Project/Program Managers to support successful delivery of client engagements

+ Prepare and deliver client-facing communications, status reports, and progress updates

+ Facilitate alignment across internal teams, external partners, and client stakeholders

+ Coordinate with vendors and third-party partners to ensure timely and accurate service delivery

+ Monitor risks, dependencies, and scope changes; proactively identify issues and escalate as needed

+ Maintain structured project documentation in compliance with regulated industry standards

+ Organize and support meetings, workshops, and working sessions, including agenda development and follow-ups

+ Participate in client meetings, project reviews, and governance forums

+ Contribute to continuous improvement efforts, including lessons learned and process optimization

Qualifications Required

+ Bachelor's degree in Business, Life Sciences, Engineering, or a related field (or equivalent experience)

+ 3+ years of experience within a Contract Research Organization (CRO) in a project coordination, project specialist, or similar role

+ Direct experience supporting projects within Med Tech, medical device, or pharmaceutical environments

+ Strong understanding of clinical, product development, or regulated industry processes; ability to effectively "speak the language" with technical and clinical stakeholders

+ Demonstrated experience managing multiple projects and timelines in a fast-paced, client-facing environment

+ Proficiency in project management principles, tools, and best practices

+ Excellent written and verbal communication skills, including experience developing client-ready materials

+ Strong organizational skills and exceptional attention to detail

+ Ability to proactively manage priorities, anticipate needs, and drive tasks forward independently

+ Collaborative mindset with the ability to work effectively across cross-functional teams

+ Client-service orientation with a professional and solutions-focused approach

Preferred

+ Experience supporting clinical trials, product development, or regulatory-driven programs

+ Familiarity with medical device development lifecycle and regulatory frameworks (e.g., FDA, ISO standards)

+ Experience working in consulting or client-services environments

+ Hands-on experience with project planning and tracking tools (e.g., Smartsheet, Microsoft Project, Jira, or equivalent)

+ PMP, CAPM, or other project management certification (or progress toward certification)

Work Environment

This role is based in Providence, RI, within a hybrid work model where you work on-site approximately two to three days per week and remotely on other days. You will have your own dedicated workspace when on-site, supporting focused, organized work on multiple concurrent projects. The environment is collaborative and mission-driven, with a strong emphasis on accelerating medical technology innovation and bringing life-improving devices to market.

You will work closely with cross-functional teams in clinical research, regulatory, engineering, and related disciplines, using tools such as Excel, Smart Sheets (where applicable), and the broader MS Office suite to manage project documentation, reporting, and communications. The culture emphasizes professional growth, structured processes, and clear communication in a fast-paced yet supportive setting.

Job Type & Location

This is a Permanent position based out of Providence, RI.

Pay and Benefits

The pay range for this position is $70000.00 - $100000.00/yr.

Medica, vision, dental, 401k, HSA

Workplace Type

This is a hybrid position in Providence,RI.

Final date to receive applications

This position is anticipated to close on Jun 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources,…