Clinical Project Specialist

About This Role:

The Project Specialist supports execution of clinical studies by coordinating study activities, maintaining documentation, and ensuring timelines, deliverables, and client expectations are met. This role works closely with Study/Project and Program Managers to ensure logistical clarity, timely deliverables, and effective communication across internal teams and external partners, and is ideal for someone who is detail-oriented, comfortable working in regulated environments, and energized by supporting multiple projects simultaneously.

What You'll Do:

Track project and program performance against plans, including scope, timelines, and budgets.
Track project timelines, milestones, action items, and deliverables
Support development of communication and reporting deliverables.
Maintain and coordinate study documents and trial files
Liaise with vendors and partners to ensure timely and accurate delivery of contracted services.
Maintain detailed project plans, resources, schedules, and budgets.
Monitor risks, dependencies, and changes, escalating issues as needed
Coordinate internal teams and client stakeholders to ensure alignment and follow-through
Organize status update communications for client teams.
Coordinate logistics such as meetings, workshops, and group sessions under the direction of leadership.
Contribute to lessons learned activities at project or program closure.
Participate in client meetings and internal project reviews

Qualifications

Required:

3+ years of experience supporting a Clinical Research Organization
Bachelor's degree in business, life sciences, engineering, or a related field (or equivalent combination of education, training, and experience).
1-3 years of project coordination, consulting, a regulated industry, or relevant work experience.
Strong project management skills and understanding of related processes.
Excellent written and oral communication skills.
Strong interpersonal skills and attention to detail.
Ability to multi-task and work under timelines.
High attention to detail and comfort working with structured documentation
Client-service mindset with professional, proactive approach
Comfortable working in cross-functional teams.
Occasional travel may be required
Hybrid work environment out of Providence, RI

Preferred:

Experience in Med Tech or regulated product development environments.
Good knowledge of medical device development strategy standards.
Exposure to client-facing project coordination.
Working knowledge of timeline (i.e. Gantt) management tools such as Smart Sheet, Microsoft Project, etc.