Program Specialist

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Regular Full-Time Providence, RI, US

3 days ago Requisition

POSITION:
Program Specialist

LOCATION:
Providence, Rhode Island

Report to:
Manager, Career Services and Professional Development

Department:
Career Services and Professional Development

ABOUT THE AMERICAN MATHEMATICAL SOCIETY

The American Mathematical Society (AMS), founded in 1888, is a non-profit membership organization that is dedicated to advancing research and connecting the diverse global mathematical community through our publications, meetings and conferences, Math Sci Net , professional services, advocacy, and awareness programs. The AMS has 30,000 members worldwide and offices in Rhode Island, Michigan, and Washington, DC.

WHY WORK AT THE AMS

At the AMS we value excellence, inclusivity and teamwork. We work at the forefront of advancing and connecting the diverse mathematical community worldwide, and we are seeking curious, innovative, collaborative individuals to join our team.

• Excellent work-life balance with potential for hybrid work
• Generous benefit offerings including:
  • 9.5% employer contribution to 403(a) Retirement Plan
  • 100% employer-paid Life, AD&D, Short- and Long-Term Disability Insurance
  • Medical and dental coverage with employer cost share
  • Voluntary vision, Life/AD&D, and Long-term Care Insurance available through payroll deduction
• 12 paid holidays
• Generous paid time off
• Technology equipment reimbursement for applicable roles
• Commitment to equity, diversity, inclusion and a welcoming environment

SUMMARY:The Program Specialist provides programmatic and operational support for the Scientific Advancement division, with a primary focus on supporting the growth and scalability of the AMS BEGIN initiative (Business, Entrepreneurship, Government, Industry, and Nonprofit). The Program Specialist coordinates BEGIN programs, networks, outreach, and constituent engagement while developing and maintaining the operational infrastructure needed to expand connections among AMS, academic institutions, employers, and professionals across BEGIN sectors.

The position also provides operational support for key departmental initiatives, including AMS Hub programming, the AMS Annual Survey, professional development activities, and assigned committees and working groups, helping ensure efficient program delivery, accurate data and reporting, and increased engagement with AMS programs and services.

ESSENTIAL FUNCTIONS:

• Support the growth and delivery of the AMS BEGIN initiative, including coordinating professional preparation programs, internship and career resources, employer engagement activities, and other initiatives designed to connect mathematicians with opportunities in business, entrepreneurship, government, industry, and nonprofit sectors.
• Develop and maintain BEGIN constituent and opportunity networks, including databases of employers, organizations, internships, professional opportunities, and other contacts; coordinate targeted outreach and track engagement and follow-up activities to support continued relationship development.
• Oversee the Tondeur BEGIN Ambassador and BEGIN Mentor programs, including communications, meetings, mentor/mentee matching, travel and reimbursement support, program records, participant engagement, and other administrative and operational activities necessary for effective program delivery.
• Implement BEGIN outreach, promotion, and external engagement, including campaigns highlighting mathematical sciences careers, representing, and promoting BEGIN at relevant conferences and events, identifying opportunities for engagement, and supporting relationships with employers, graduate programs, and other external constituents. Travel to relevant conferences and the Joint Mathematics Meetings (JMM) is required.
• Coordinate operational workflows for AMS Hub and other professional development programming in collaboration with Career Services and Professional Development staff, including event setup, scheduling, presenter and participant communications, materials, program documentation, post-event activities, and support for new and recurring offerings.
• Assist with AMS Annual Survey operations, including outreach and promotion, follow-up with nonrespondents, annual maintenance and verification of departmental and institutional contacts, participant support and troubleshooting, and other activities necessary to support timely and accurate survey participation.
• Provide staff liaison and administrative support for assigned committees, advisory groups, networks, and working groups, including the Big Math Network, Career Services and Professional Development Advisory Group, Joint Data Committee, and AMS Hub working groups, coordinate meetings, materials, minutes, action items, communications, and follow-up activities.
• Maintain program data, monitor performance, and support effective…