Project Coordinator Providence, RI

Project Coordinator

Brown University – Providence, RI.

The Project Coordinator will join a vibrant team to assist with managing the day‑to‑day operations and provide administrative support to a large, multi‑site research study focused on substance use and HIV (RISE‑NE) in a fast‑paced, high‑volume research environment led by Katie Biello, MPH, PhD. The responsibilities include facilitating communication, information exchange, and workflow among internal and external team members and collaborators;

participating in calendar management and scheduling; leading the creation and dissemination of detailed meeting minutes; prioritizing tasks effectively and managing time thoughtfully for the project or sub‑projects; identifying, tracking, and promptly communicating upcoming engagements with the internal Brown research team and external project counterparts; documenting, disseminating, and archiving work products and project findings for team members and other researchers; nurturing and sustaining relationships and communication with colleagues across various departments and units within Brown University, external academic institutions, and external non‑academic organizations;

and preparing and revising progress reports, scientific manuscript submissions, scientific conference presentations, research grant or contract proposals, and institutional review board (IRB) and data use agreement (DUA) applications and/or amendments.

The ideal candidate will possess the necessary skills and genuine enthusiasm for being part of a dynamic team conducting high‑impact public health research. Candidates with experience in team‑oriented settings, database organization, compiling progress reports, formatting manuscripts, and liaising with diverse institutions/corporations will be highly valued.

• Master's Degree and 1‑2 years of relevant experience OR Bachelor's degree and 2‑5 years of relevant experience.

• Excellent verbal and written communication skills, and strong interpersonal skills.
• Excellent organizational skills, meticulous attention to detail, and time management capabilities.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google Workplace (Calendar, Drive, and Chat).
• Proficiency with teleconferencing software (e.g., Zoom) and adept collaboration with remote colleagues.
• Ability to manage multiple tasks concurrently, prioritize responsibilities, meet deadlines, and independently problem solve while maintaining attention to detail.
• Ability to work both autonomously and as a research team member.
• Professionalism in interactions with collaborators, colleagues, students, and research participants.
• Willingness and ability to travel in and between Rhode Island, Massachusetts, and Vermont approximately 3‑4 times per year.

• Experience working in public health, healthcare, medicine, academics or related fields.
• Experience working in the fields of HIV and/or overdose prevention‑either in a research or direct service capacity‑is not required but strongly preferred but not required.
• Demonstrates proficiency in project management tools such as Asana – preferred but not required.
• Experience with website design, blog post composition, and/or crafting concise news releases.
• Experience with Docu Sign, Adobe Illustrator, and Microsoft Remote Desktop Protocol software.

Hybrid Eligible

All offers of employment are contingent upon a criminal background check and education verification that are satisfactory to Brown University.

This is a fixed term position with a current end date of 11/30/2026 which may be extended based upon available funding.

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance.

The University maintains certain affirmative action programs in compliance with applicable law.