Financial Accountant - School of Medicine

Financial Accountant - School Of Medicine

The Financial Accountant provides financial accounting, transaction support, reporting, budgeting, and compliance assistance for the BYU School of Medicine. This position supports departmental accounting operations and helps research teams manage unrestricted institutional research funds. This position will also provide support to the University Grants and Contracts Office for state, federal, and other externally funded projects as needed.

This position is critical to the success of the BYU School of Medicine, a newly established organization within the university. As the school continues to launch and grow, a successful candidate must demonstrate adaptability and a willingness to take on evolving responsibilities and assignments to support its effective implementation and ongoing operations.

What You Will Be Doing In This Position

• Departmental Financial Accounting, Transactions, and Reconciliations
• Review, prepare, and approve routine departmental accounting transactions, including journal entries, budget transfers, and expense corrections.
• Monitor departmental budget to actual results, accounts, cost centers, projects, and funding sources to ensure transactions are accurate and within budget, properly documented, timely, and consistent with university policy and internal procedures.
• Prepare and review reconciliations, investigate discrepancies, resolve transaction issues, and coordinate corrections with faculty, staff, central offices, vendors, and other university partners.
• Support accounts payable, accounts receivable, purchasing card, travel, supplier invoice, customer invoice, refund, and deposit activity for assigned departments or programs.
• Provide occasional secondary support to assistant dean for finance and administrative team members for deposits, invoices, reimbursements, purchase requests, procurement activity, and other departmental financial transactions.
• Maintain organized financial records and documentation to support internal controls, audit readiness, management review, and continuity of departmental operations.

• Institutional Funded Research Accounting Support
• Provide accounting support for research-related funds including restricted and unrestricted institutional funds used to support research projects.
• Help research teams create operational budgets, track project-level budgets, commitments, expenditures, available balances, and projected funding needs.
• Coordinate with the University Grants and Contracts Office for proper administration of extramural funding activity, including state, federal, sponsored, contract, gift, and other restricted funds. This responsibility includes responding to questions from the Grants and Contracts Office and follow up with principal investigators, helping ensure expenses follow funding requirements and university policy.
• Review institutional research expenditures such as supplies, travel, equipment, personnel charges, subaward or service costs, and project-related purchases for allowability, documentation, and alignment with the approved purpose of the funds.
• Assist with institutional award setup, budget uploads, expense monitoring, cost-sharing documentation, closeout preparation, and sponsor or university financial reporting when applicable.
• Support the Grants and Contract office when Federal and state awards require compliance with Uniform Guidance

• Research Project Budget Development and Financial Planning
• Work with faculty, principal investigators, research administrators, and department leaders to develop project budgets for research initiatives.
• Prepare budget models and projections that include personnel, supplies, equipment, travel, services, facilities, indirect costs when applicable, and other project-specific financial assumptions.
• Help researchers understand available funding, spending constraints, projected burn rates, budget variances, and future resource needs.
• Support proposal and internal funding requests by preparing budget schedules, financial summaries, and supporting documentation.
• Identify potential deficits, funding gaps, compliance issues, or unusual spending patterns and recommend corrective…