Administrative Assistant - part-time

Why Work at BYUAs the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.”Our

unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work.

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Administrative Assistant (part-time)
** If the job has a post-end date, the last day to apply is the day before by 11:59 pm MST. If the job doesn’t have a post-end date, the job could close at any time on any day
*
* Employment Type:

Part-Time/ 17.5 hours per week

Work Location:

On-site (BYU Campus). Remote work is not available.

Brigham Young University ’s Research Administration Office supports and facilitates research across the university. This role focuses on helping faculty access and manage externally funded research awards. As part of the Sponsored Projects team, the Administrative Assistant plays a key role in supporting the award process and ensuring research funds are set up and available for faculty use.

What you will be doing in this position

Process research awards, amendments, and no-cost extensions:

Accurately enter grant/contract data into Kuali Research to facilitate project management and accurate reports

Ensure required training is completed by faculty

Ensure necessary approvals are in place from applicable compliance committee(s) – IRB, IACUC, IBCCorrespond with faculty and various campus entities

Process Subawards:

Review subaward agreements

Detailed data entry

Close out research awards:

Review contract and grant agreements/awards for unique closeout requirements

Ensure final reports/deliverables have been submitted by faculty

Ensure vesting of purchased equipment is handled properly

Update award status in Kuali Research Reconcile Kuali Research monthly reports with financial records

Review and reconcile aged proposals on a quarterly basis

Duties may also include the following:

Maintain and update the Sponsored Projects Office website using BYU’s Brightspot software

Design handouts, slides, and other documents as requested

Assist with general office responsibilities as assigned (tracking website statistics, collecting data for graphs, marking proposals as declined, reviewing Current and Pending Support documents, reconciling physical files, etcWhat qualifies you for this role

Minimum Education and Experience

Required:

Bachelor’s degree, or equivalent combination of education and experience.

Minimum 2 years of college education and 2 years of office experience required in lieu of degree.

Preferred:

Bachelor's degree and 3 years of office work experience

Skills, abilities, knowledge, licenses, certifications

Required:

Significant attention to detail

Understand research project budgets

Write in a concise and professional manner

Learn new software

Understand research project budgets

Be comfortable asking questions and following directions

Preferred:

Experience in research administration environment

Experience with grant/contract management, accounting

Longevity

What we offer in return

This position comes with fantastic benefits , including:

Employee assistance program, available to the employee and all members of their household

Access to the library

Free on-campus parking

Free UTA pass Discounts at the BYU Store and for many events at BYUPay Grade: 47

Typical Starting Pay: $18.75-$23.75

The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.

Required Documents:

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!
#J-18808-Ljbffr