Office Manager; part-time

Office Manager (Part-Time 28 Hrs/Wk)

Are you an organizational mastermind? The College of Family, Home, and Social Sciences is seeking a skilled Office Manager for our Dean's Office! Our college is committed to empowering individuals to strengthen hearts, families, relationships, and societies, and as our Office Manager, you will help us build a community of belonging within our office and throughout our entire college.

This part-time role is pivotal in managing office operations and events, providing administrative support to the Associate Deans and the overall college, and coordinating logistics of the college's buildings and facilities. Apply today so we can talk about how this opportunity offers flexibility and professional development, all while enabling you to make a major impact at BYU.

What you'll do in this position:

• Manage the Dean's Office - oversee student office assistants, including hiring, training, scheduling, and assigning tasks; purchase supplies and process service requests and work orders; reconcile charges in the university's financial system
• Coordinate Calendars and Meetings – update calendars for associate deans, assistant deans, and support staff; and arrange food for committee meetings and other events as assigned
• Support Associate Deans and Dean's Assistant – organize, process, and report on university and college grants and awards for faculty and staff; administer graduate school application fee funding program; assist with coordination of semesterly TA trainings, faculty mentoring lunches, and class visits by the Dean
• Provide Administrative Support for the College - maintain college committee lists, directories, and email groups; oversee class scheduling, including large classrooms and computer labs; administer the college's Experience Points (XP) program
• Support College Events – function as active member of the events team; attend planning meetings for the college; coordinate holiday and other commemorative events
• Coordinate Logistics for College Buildings - schedule and conduct quarterly emergency drills; manage reservations, access, and key distribution; oversee annual key audit and manage perimeter access

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU
• Bachelor's Degree and 1 year of office experience, or equivalent combination of education and experience
• Strong organizational and communication skills
• Ability to multi-task and prioritize responsibilities with a detail-oriented mindset
• Leadership and training skills
• Maturity and discretion in making routine decisions, solving problems, and performing administrative tasks within university and college guidelines
• Commitment to belonging efforts within the college and across the university

Preferred

• Bachelor's Degree and 3 years of office experience
• Supervisory experience
• Familiarity with university systems and the environment of higher education

What we offer in return:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• May be eligible for tuition benefits after two years
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Required Documentation - To be considered, your application must include the following materials:

• Resume
• Cover Letter

Pay Grade: 47

Typical Starting Pay: $18.75 - $23.75

The actual compensation offered will take into consideration internal equity and may vary based on the candidate's job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.