Administrative Coordinator Job Provo area,Utah USA,Administrative/Clerical

Support daily business operations by working closely with operations managers and other departments
Maintain company records, policies, and procedures, including coordinating and tracking HSE training requirements
Assist the accounting department with accounts payable functions
Gather, enter, and maintain data while preparing reports and updating databases
Receive, sort, and distribute mail and route communications to appropriate departments
Coordinate with the IT department regarding office equipment and technology needs
Perform general clerical duties including filing, answering, and transferring phone calls
Welcome visitors and maintain positive relationships with vendors and service providers
Order, track, and maintain office supply inventory
Assist with planning and coordinating company meetings and events

Job Description

Support daily business operations by working closely with operations managers and other departments
Maintain company records, policies, and procedures, including coordinating and tracking HSE training requirements
Assist the accounting department with accounts payable functions
Gather, enter, and maintain data while preparing reports and updating databases
Receive, sort, and distribute mail and route communications to appropriate departments
Coordinate with the IT department regarding office equipment and technology needs
Perform general clerical duties including filing, answering, and transferring phone calls
Welcome visitors and maintain positive relationships with vendors and service providers
Order, track, and maintain office supply inventory
Assist with planning and coordinating company meetings and events

Responsibilities

Maintain accurate administrative records and documentation
Provide administrative support to multiple departments to ensure efficient daily operations
Process and organize office correspondence, reports, and business documents
Support internal communication between departments and external communication with vendors
Monitor office supply levels and coordinate purchasing as needed
Assist with office equipment coordination and troubleshooting through the IT department
Help maintain compliance records and support HSE documentation and training initiatives
Contribute to a professional, organized, and customer-focused office environment
Follow all company policies, procedures, and safety requirements
Perform other duties as assigned

Qualifications

High school diploma or equivalent required
Previous experience in an office management, administrative, or office support role preferred
Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
Strong written and verbal communication skills
Excellent organizational, time management, and multitasking abilities
Ability to prioritize tasks and work independently in a fast-paced environment
Strong attention to detail and problem-solving skills
Professional demeanor with excellent customer service and interpersonal skills

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