Administrative Coordinator

• Coordinate administrative functions for a designated area or leader(s) in a time-sensitive, accurate, and confidential manner
• Track tasks and organize data
• Manage calendars, correspondence, travel, and expenses
• Respond to inquiries and requests
• Manage meetings and support local facility needs
• Serve as a liaison with internal and external stakeholders
• Support special projects, teams, and initiatives under leader direction
• Manage remote meetings and facilitate presentations
• Manage multimedia needs for leaders and meeting support
• Support department day-to-day operations and goals
• Relieve leaders of routine project and advanced administrative duties

• Demonstrated organizational skills and attention to detail
• Demonstrated experience managing schedules, correspondence, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills, including spelling, punctuation, and grammar
• Monday–Friday schedule, 8:00am–4:30pm
• Ability to work 40 scheduled hours weekly
• Ability to support multiple managers and potentially travel
• Ability to see and read information, labels, documents, and monitors
• Ability to verbally communicate and hear and understand spoken information quickly and accurately
• Manual dexterity for frequent computer use and manipulating supplies and equipment
• For roles requiring driving, ability to drive a vehicle safely
• Preferred:
  Experience in an office setting supporting a leader or department
• Preferred:
  Experience working in a healthcare setting
• Preferred:
  Experience with spreadsheets and presentation software
• Preferred:
  Customer service experience
• Preferred:
  Travel/expense management experience

Demonstrates strong organizational skills and attention to detail while managing administrative functions, schedules, and communications for leaders. Capable of supporting multiple managers and facilitating meetings in both remote and in-person settings.

• Organizational Skills
• Verbal And Written Communication Skills
• Calendar Management
• Meeting Coordination
• Travel And Expense Management

• Task Tracking
• Data Organization
• Multimedia Management
• Presentation Support
• Spreadsheet Proficiency

• Interpersonal Skills
• Attention To Detail
• Customer Service Skills

• Healthcare Setting
• Administrative Functions
• Confidentiality
• Stakeholder Liaison

• Presentation Software
• Office Software