FlexGE Program Assistant​/Academic Advisor

Flexge Program Assistant/Academic Advisor

The FlexGE Program Assistant/Academic Advisor is a full-time position supporting the FlexGE Program through program operations, student services, communications, and event administration (approximately 75% of responsibilities). The role also includes academic advising (approximately 25% of responsibilities), helping students plan coursework, access resources, and prepare for transfer. This position is based on the Provo campus but may occasionally require work at the BYU Salt Lake Center.

What you'll be doing in this position

Program Assistant Responsibilities

• Assist and answer questions from prospective and current students.
• Support admissions processes including verifying eligibility, approving applications, and placing/removing holds.
• Assist in hiring, training, and supervising student employees.

Communications

• Keep students informed of important dates, events, and activities through email, SMS, and social media.
• Prepare and format the weekly student newsletter with content from academic advisors and the program manager.
• Post on program social media channels and respond to comments/questions.
• Assist with marketing campaigns.

Event Administration

• Administer student activities and events including reserving locations, purchasing materials, renting equipment, and arranging catering.
• Coordinate with the Office of First-Year Experience to facilitate FlexGE student participation in New Student Orientation.

Program Operations

• Work with internal systems, service providers, and campus partners to gather and present program data.
• Prepare scholarship applications and process awards and denials.
• Assist in submitting expense reports and tracking budget items.

Student Leadership Development

• Oversee the training and mentoring of the FlexGE Student Council.
• Provide guidance, leadership development, and opportunities for council members to engage in student life.

Academic Advising Responsibilities

• Meet with prospective FlexGE students and parents to help them determine if FlexGE is a good fit for them.
• Meet with FlexGE students to help them plan classes, access campus resources, and prepare for transfer.
• Refer students to campus services and additional advisors as appropriate.

What qualifies you for this role

Minimum education/experience required:
Bachelor's degree with one year of relevant experience.

Preferred education/experience:
Bachelor's degree plus two years working in higher education.

Skills, abilities, knowledge:

Required:

• Love of BYU
• Growth Mindset
• Grit/Perseverance
• Team player
• Comfortable with learning new computer systems and processes
• Experience with social media
• Familiarity with higher education processes and requirements

Preferred:

• Knowledge of BYU general education and major requirements
• Familiarity with BYU campus services and locations

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 49

Typical Starting Pay: $22.50-$29.25 ($47,500-$61,500)

The actual compensation offered will take into consideration internal equity and may vary based on the candidate's job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.

Required Documents:

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!