Lead Academic Learning Specialist - School of Medicine

Lead Academic Learning Specialist - School Of Medicine

Provides advanced academic counseling, learning strategy instruction, early alert follow-up, board preparation support, and structured academic improvement support for medical students in the BYU School of Medicine, while also serving as the functional lead for the academic learning specialist team. This role leads learning specialist calibration, develops academic support workflows, provides complex case consultation, supports quality improvement for academic learning services, and serves as an operational liaison for accommodation implementation workflows with the University Accessibility Center.

This position supports student progress while maintaining appropriate boundaries from formal assessment, academic standing decisions, and accommodation determinations.

A successful candidate will be highly organized, proactive, adaptable, anticipate needs, and contribute to a culture of collaboration and spiritual enrichment. This role will play an important part in supporting and fostering a spiritually enriching environment where employees and students can deepen their testimonies of Jesus Christ while preparing students for a lifetime of service as Christ-centered physicians.

This position is critical to the success of the BYU School of Medicine, a newly established organization within the university. As the school continues to launch and grow, a successful candidate must demonstrate adaptability and a willingness to take on evolving responsibilities and assignments to support its effective implementation and ongoing operations.

What you'll do in this position:

Academic Counseling and Student Support

• Provide one-on-one academic counseling to medical students across all phases of the curriculum, including students with complex academic learning needs.
• Assess student learning approaches, study systems, time management, retrieval practice, test-taking strategies, note-taking, clinical learning habits, and self-regulated learning behaviors.
• Develop individualized academic success plans using student performance data, student self-assessment, and established support templates.
• Respond to early alert referrals and conduct timely outreach to students identified through academic performance trends, course or clerkship concerns, board readiness concerns, or student self-referral.
• Support students in academic improvement plans, remediation support activities, and follow-up meetings as directed by the Office of Student Progress (OSP) workflows or Student Progress Committee follow-up plans.
• Assist students with NBME and USMLE preparation strategies, including study planning, resource selection, self-assessment use, readiness milestones, and adjustment of study schedules.
• Refer students to tutoring, career advising, accessibility services, Office of Student Experience and Wellbeing (OSEW), or other support resources when indicated.

Academic Support Leadership, Calibration, and Complex Case Consultation

• Serve as the senior academic learning specialist for the OSP learning support team, providing day-to-day academic support guidance to Academic Learning Specialists with Director-approved protocols.
• Lead calibration of academic learning specialists to promote consistent academic counseling methods, documentation practices, referral boundaries, and follow-up expectations.
• Provide consultation on complex academic support cases, including students with repeated academic difficulty, board readiness concerns, remediation needs, return-to-study challenges, or overlapping support needs.

Academic Enhancement Program Development

• Develop and direct academic support workshops, group sessions, learning strategy programming, and board preparation programming under the operational leadership of the Director of Academic Learning and Progress.
• Create student-facing resources related to study strategies, time management, exam preparation, clinical learning, feedback use, board readiness, and academic resilience under the direction of the Director of Academic Learning & Progress.
• Lead implementation of structured board preparation resources, readiness milestones, study plan templates, and…