Staffing Coordinator - Nutrition Services

Overview

This position is open only to Colorado state residents.
Please note:
This recruitment may be used to fill multiple vacancies.

Position Location: Colorado Mental Health Hospital in Pueblo

Unit: Nutrition Services Staffing Office

Shift: Full-Time, In-Person; you are required to work at your assigned work location during your scheduled work times:
Sunday - Wednesday 4:00am - 2:30pm (4/10 schedule with Thursday-Saturday off)

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details.

As a cornerstone of the Pueblo community for over a century, the Colorado Mental Health Hospital in Pueblo is a leading employer, provider of quality mental health services, and a community partner.

The Nutrition Services Department exists to provide quality food service and medical nutrition therapy to more than 1600 clients in a mental health care facility and the Colorado Department of Corrections (CDOC). With over 100 employees, the department strives, within available resources, to provide adequate nutrition to clients based on medical, spiritual, ethnic, cultural, and mental health needs. The purpose of this position is to provide administrative and operational support for the Nutrition Services Department.

The position serves as the departmental Staffing Coordinator, responsible for coordinating daily staffing coverage, maintaining schedules, supporting timekeeping and payroll processes, and ordering food and paper supplies by processing SRQs using the state program, CORE.

• Staffing Coordinator
  • Coordinates daily and weekly staffing coverage for the Nutrition Services Department to ensure required staffing levels are maintained in accordance with departmental policies, procedures, and partnership agreements.
  • Receives and processes early-morning and ongoing call-offs, documents unscheduled absences, updates staffing lists, and prepares and distributes weekly schedules.
  • Serves as the primary administrative point of contact for staffing-related communication, providing professional and confidential customer service.
  • Responds to phone calls, emails, and inquiries; communicates staffing changes to managers, supervisors, and employees.
  • Maintains confidentiality and complies with HIPAA and departmental privacy requirements.
  • Communicates tactfully with staff, vendors, and internal stakeholders.
  • Provides guidance regarding scheduling, timekeeping, call-off procedures, and use of leave.
  • Maintains accurate staffing calendars and reports, monitors employee schedules for compliance with assigned hours, and provides staffing and attendance information to management and the Appointing Authority.
  • Collaborates with managers to resolve scheduling discrepancies and ensure schedules are accurate and timely.
  • Performs all duties in compliance with applicable policies and regulations, including departmental SOPs, FLSA, EEOC, HIPAA.
• Administrative Program Support
  • Prepares, processes, and maintains accurate administrative records, reports, and correspondence for Nutrition Services.
  • Maintains official personnel-related records (licensure, certifications, training documentation, signed position descriptions) in Cornerstone and departmental tracking systems.
  • Serves as departmental time assistant using Kronos UKG; reviews timecards, processes leave documentation, prepares reports, and trains staff on timekeeping procedures.
  • Compiles and maintains spreadsheets and reports related to staffing, attendance, leave usage, and operational needs.
  • Provides logistical support for meetings, calendars, conference room scheduling, and departmental communications.
  • Maintains departmental shared drives and Google site content as assigned.
  • Supports managers with scheduling appointments or meeting arrangements; dictation; transcription; document production, including typing and word processing; gathering, coding, computing, entering, verifying, and reporting data and information.
  • Maintains office supplies, equipment, and ensures current forms are in place for Administration use.
  • Provides staff with timekeeping and general computer-use support during open office hours.
  • Troubleshoots office machine issues and completes monthly copier reading.
• Purchasing & Requisition s
  • Provides administrative purchasing support in accordance with fiscal rules and procurement policies.
  • Prepares and processes requisitions, receiving reports, and invoices using CORE.
  • Communicates with vendors regarding pricing, delivery issues, and discrepancies.
  • Maintains purchasing records and assists with audits and fiscal year-end activities.
  • Orders food, paper, and inventories office supplies.

• Experience Only:
  Three (3) years of relevant experience in an occupation related to the work assigned to this position, or
• Education and Experience:
  
  A combination of related education and/or relevant experience equal to three (3) years

• Experience…