Executive Assistant to CEO

Job Details

Job Location:

Montebello - Pueblo, CO 81001

Position Type:
Full Time

Education Level: 4 Year Degree

Salary Range: $60,180.00 - $65,166.00 per year

Travel Percentage:
Up to 25%

Job Shift: Day

Health Solutions is a premier wellness center focused on whole person care. With over 400 employees in Southern Colorado, we offer a collaborative environment for support and administrative staff, clinicians, physicians, nurses, and others to improve the health and wellbeing of our community.

We are seeking an Executive Assistant to the President/Chief Executive Officer located at 41 Montebello Road, Suite 200, Pueblo, CO. The role provides high-level administrative support to the CEO, the executive team, and the Board of Directors.

• Maintain strict confidentiality of sensitive and protected information.
• Establish working relationships with internal staff and Board members.
• Receive executives, business associates, employees, and the general public both in person and by phone in a professional, courteous manner.
• Prepare and edit written correspondence.
• Design and maintain filing systems.
• File and retrieve documents, ensuring materials for meetings are organized and available.
• Manage and monitor schedules, appointments, and travel arrangements.
• Arrange and coordinate meetings, events, and large group gatherings.
• Record, transcribe, and distribute minutes of meetings.
• Monitor, screen, respond to, and distribute incoming and outgoing communications.
• Answer and manage incoming telephone calls.
• Design and coordinate major projects, overseeing them to completion.
• Review operating practices and implement improvements where necessary.
• Manage and reconcile credit card expenditures.
• Assist with new-hire orientation as needed.
• Carry out project-management assignments.

• Stand, sit, drive, and walk for prolonged periods.
• Lift and carry items up to 20 pounds.
• Work under stress in emergency situations.
• Record data electronically and communicate with clients.
• Operate a computer keyboard and mouse.

Competitive pay ranging from $60,180 to $65,166 per year, dependent on experience, certification, and shift.

• Generous benefits package including paid holidays, PTO, EAP, tuition reimbursement, retirement, insurance, FSA, and a premier wellness program.
• Medical, dental, and vision insurance with low deductibles.
• Wellness benefits program and HS funded programs: EAP, Life Lock, Ask Charlie, Life and AD&D, LTD.
• 403(b) retirement plan with employer match up to 6%.
• Additional insurance options: FSA, voluntary life, Sun Life voluntary benefits, pet insurance.
• Childcare support.
• Flexible work schedule.

• Bachelor’s degree or higher.
• At least 2-4 years of administrative support experience at a mid- to high-level employer.
• Continuing education in organizational management.
• Exceptional customer service skills.
• Proficiency in office software (Word, Excel, Publisher, PowerPoint, Visio).
• Colorado driver’s license, good driving record, and reliable transportation during work hours.

• Proficient computer skills and in-depth knowledge of relevant software (Adobe, project planning, data tracking).
• Knowledge of standard office administrative practices and procedures.
• Exceptional interpersonal, written, and verbal communication skills.
• Availability for occasional travel as required.

• Adapt to change in the workplace, using change as an opportunity for innovation and creativity.
• Take ownership of problems, brainstorm resolutions, and use sound judgment to select solutions.
• Possess the job knowledge and skills to perform the fundamental job functions, and assume greater responsibility over time.
• Inspire and model collaborative teamwork and Human Kindness.
• Demonstrate accommodation, politeness, helpfulness, trust building, appropriate boundaries, and flexibility in customer service.

Must already be authorized to work in the US; sponsor ships not available.

Equity, Opportunity and Diversity Applicant: M/F