Administrative Assistant IV - Public Works

Administrative And Business Functions

Performs administrative and business functions for a department or major division, including personnel. Provides confidential administrative support for a Department Director or Elected Official.

This posting will close at midnight on 07/02/2026 OR once we received 40 applications, whichever occurs first

Exercises direct, first-level supervision of positions, employees, operations, and activities. May include coordinating staff training, assigning and reviewing work, participating in the interview and selection process, making recommendations impacting pay, status, and disciplinary action, evaluating performance independently or in conjunction with a higher-level supervisor/manager, and approving time off, and approving staff timesheets.

Ensures department records and reports are properly maintained; processes operating records & data, maintains accounts, records, and statistical data; including compiling data for summaries and reports.

Coordinates schedules and make arrangements for training, meetings, events, tests and/or similar activities.

Prepares standardized and original documents and forms; including statistical reports and spreadsheets.

Scans and enters various information into databases.

Maintains office filing systems, files and records; assemble information upon request.

Receives, sorts, distributes and processes incoming or outgoing mail.

Prepares and distributes meeting agendas and related materials; take, tape, transcribe, and distribute meeting minutes.

Processes and reviews employee timesheets and payroll information; enters payroll data; coordinates with Finance and/or Human Resources, employees and supervisors to resolve any issues; prepares and processes various personnel forms.

Processes the accounts payable and accounts receivable functions for the department; maintains detailed records of all receivables and expenditures.

Compiles information for and assists with yearly budget development; maintains and monitors budgeted accounts and processing of invoices; makes daily and/or weekly deposits.

Represents department at meetings and/or accompanies Department Director or Elected Official.

Creates and maintains computer spreadsheets, databases and other software for posting, analyzing and reporting financial information related to departmental activities.

Performs other duties as appropriate or necessary for performance of the job.

High School Diploma or GED equivalency required

Associate's degree in the field of Business Management, Office Administration, or Human Resource Management preferred

Minimum of six years of clerical experience required

Minimum of two years of supervisory experience preferred

Notary Public Certification preferred

Must successfully pass background check

Comprehensive Benefits package (medical, dental, vision, etc.) for full-time employees

Generous Vacation and Sick Leave Accrual

Remote & Hybrid working opportunities

County Retirement Program

Autonomy to grow and find your career path with supportive leadership

Truly inclusive and diverse environment

Fitness Center (Historic Pueblo Courthouse Building)

May be eligible for up to 12-weeks Paid Parental Leave Benefits (full-time employees)