Administrative Assistant III

Position Summary

Performs professional and clerical support for a department/division.

This posting will close at midnight on July 15th OR once we receive 40 applicants, whichever occurs first.

**** THIS POSTING MAY BE USED TO FILL MULTIPLE OPENINGS****

Performs customer service and reception duties for the department; provides general information as well as responds to specific customer questions requiring additional research; routes inquires appropriately and takes messages.

Ensures department records and reports are properly maintained; processes operating records and data, maintains accounts, records and statistical data; including compiling data for summaries and reports.

Maintains office filing systems, files and records; assemble information upon request.

Receives, sorts, distributes and processes incoming or outgoing mail.

Scans and enters various information into databases.

Coordinates schedules and makes arrangements for training, meetings, events, tests and/or similar activities.

Orders, maintains and distributes office supplies and/or equipment.

Prepares standardized and original documents and forms; composes original letters and written responses upon request.

Processes purchase orders, invoices, vouchers, purchasing cards, fuel cards, personnel requisitions and maintenance requests.

Processes the accounts payable and accounts receivable functions for the department; maintains detailed records of all receivables and expenditures.

Prepares information including binding, stapling and copying; distributes packets to appropriate persons including mass mailings.

Prepares and distributes meeting agendas and related materials; takes, tapes, transcribes and distributes meeting minutes.

Processes and reviews employee timesheets and payroll information; enters payroll data; coordinates with Finance and/or Human Resources, employees and supervisors to resolve any issues; prepares and processes other personnel forms.

Compiles information for and assists with yearly budget development; maintains and monitors current budget; makes daily and/or weekly deposits.

Performs other duties as appropriate or necessary for performance of the job.

Education:

• High School Diploma or GED equivalency required
• Associate's degree from an accredited college or university in the field of Business Management, Office Administration, or Human Resource Management preferred

Experience:

• Minimum of six years of clerical experience required

Certificate:

• Notary Public Certificate preferred

Note: For preferred qualifications, the substitution of any combination of relevant and related education, training, and/or experience that provides the required knowledge, skills, and ability may be considered, including by way of example, specific experience or skill-based qualifications that may substitute for certain educational requirements, or a combination of relevant education and experience including supervisory experience.

*** Must successfully pass a background check.

• Comprehensive Benefits package (medical, dental, vision, etc.) for full-time employees
• Generous Vacation and Sick Leave Accrual
• Remote & Hybrid working opportunities
• County Retirement Program
• Autonomy to grow and find your career path with supportive leadership
• Truly inclusive and diverse environment
• Fitness Center (Historic Pueblo Courthouse Building)
• May be eligible for up to 12-weeks Paid Parental Leave Benefits (full-time employees)