Administrative Assistant III

Position Summary

Performs professional and clerical support for a department/division.

This posting will close at midnight on July 15th OR once we receive 40 applicants, whichever occurs first.

**** THIS POSTING MAY BE USED TO FILL MULTIPLE OPENINGS****

• Performs customer service and reception duties for the department; provides general information as well as responds to specific customer questions requiring additional research; routes inquires appropriately and takes messages.
• Ensures department records and reports are properly maintained; processes operating records and data, maintains accounts, records and statistical data; including compiling data for summaries and reports.
• Maintains office filing systems, files and records; assemble information upon request.
• Receives, sorts, distributes and processes incoming or outgoing mail.
• Scans and enters various information into databases.
• Coordinates schedules and makes arrangements for training, meetings, events, tests and/or similar activities.
• Orders, maintains and distributes office supplies and/or equipment.
• Prepares standardized and original documents and forms; composes original letters and written responses upon request.
• Processes purchase orders, invoices, vouchers, purchasing cards, fuel cards, personnel requisitions and maintenance requests.
• Processes the accounts payable and accounts receivable functions for the department; maintains detailed records of all receivables and expenditures.
• Prepares information including binding, stapling and copying; distributes packets to appropriate persons including mass mailings.
• Prepares and distributes meeting agendas and related materials; takes, tapes, transcribes and distributes meeting minutes.
• Processes and reviews employee timesheets and payroll information; enters payroll data; coordinates with Finance and/or Human Resources, employees and supervisors to resolve any issues; prepares and processes other personnel forms.
• Compiles information for and assists with yearly budget development; maintains and monitors current budget; makes daily and/or weekly deposits.
• Performs other duties as appropriate or necessary for performance of the job.

EDUCATION:

• High School Diploma or GED equivalency required
• Associate's degree from an accredited college or university in the field of Business Management, Office Administration, or Human Resource Management preferred

EXPERIENCE:

• Minimum of six years of clerical experience required

CERTIFICATE:

• Notary Public Certificate preferred

NOTE: For preferred qualifications, the substitution of any combination of relevant and related education, training, and/or experience that provides the required knowledge, skills, and ability may be considered, including by way of example, specific experience or skill-based qualifications that may substitute for certain educational requirements, or a combination of relevant education and experience including supervisory experience.

*** Must successfully pass a background check.

• Comprehensive Benefits package (medical, dental, vision, etc.) for full-time employees
• Generous Vacation and Sick Leave Accrual
• Remote & Hybrid working opportunities
• County Retirement Program
• Autonomy to grow and find your career path with supportive leadership
• Truly inclusive and diverse environment
• Fitness Center (Historic Pueblo Courthouse Building)
• May be eligible for up to 12-weeks Paid Parental Leave Benefits (full-time employees)