Student Records File Assistant

Student Records File Assistant

It is essential that all employees of Pueblo School District 60 understand our mission is to provide a high-quality education that assures each student the knowledge, skills, and dispositions to lead a life of purpose and impact. Employees support the community and thrive in connecting with our students by embracing the core values of the district, which state:
We believe that the success of every student is our most important commitment. We believe that collaboration and engagement with our community, parents, staff, and students are essential to our success. We believe that we must act with integrity, celebrate diversity, and promote equity. We believe that each individual must be treated with dignity and respect. We believe that the social and emotional well being of our students is as important as their academic needs.

We believe that it is our responsibility to provide a safe, positive, and supportive environment for our students and staff We believe that our community heritage, traditions, and history should inform our response to future student and district needs. As we embrace these values and consider their impact, we will achieve our vision of being a high performing school district that inspires community confidence.

Each employee plays a part, and that contribution should bring us closer to helping each student achieve their dreams.

The primary responsibility of the Student Records File Assistant is to fulfill validated requests for student records and information, maintain the organization and availability of these files, keep file inventory and tracking information updated in computer-based systems, and assist in ensuring the quality and completeness of student cumulative files for Office of Civil Rights compliance. This position also assists in archiving, indexing, maintaining and retrieving information related to student enrollment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

• High School Diploma or equivalent
• Two (2) years of record keeping, filing, database, or related experience
• Prior experience with Microsoft Office Suite
• Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
• Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary

Preferred:

• College Degree from accredited college or university
• Previous experience in public sector records management, i.e. a registrar's office setting
• Previous experience with Infinite Campus
• Spanish speaking skills

Skills and knowledge:

• Ability to consistently demonstrate close attention to detail while completing tasks in a timely manner.
• Work with minimal supervision in a multi-task environment of frequent interruptions and changes in task priority without making significant errors;
  Ability to prioritize, plan, organize, and work effectively, using independent judgment to complete assignments and meet timelines.
• Ability to relate well with District staff and the public and to understand their requests and needs and to respond to such requests in a professional and timely manner.
• Ability to follow complicated procedures in accordance with established policies, identify possible issues and discuss concerns with the supervisor.
• Ability to monitor and use a system for managing and maintaining large amounts of complex information.
• Knowledge of Windows-based computer systems, Infinite Campus, electronic mail, Knowledge of federal and state laws that apply to student records and records retention Knowledge of Pueblo School District 60 policy related to handling and maintaining confidentiality of student records.
• Superior telephone skills/etiquette with a strong customer orientation toward staff, students, parents, outside agencies, and the community.
• Ability to establish and maintain a professional/effective working relationship with a variety of stakeholders including but not limited to department coworkers, other Pueblo School District 60 staff and administrators, parents/guardians, students, city/county officials, and other community members.
• Possess an excellent work attitude and the ability and willingness to take ownership/responsibility for project completion.
• Ability to maintain strict confidentiality and ensure the safety and security of confidential information and documents.
• Ability to be flexible and adaptable in a variety of situations.
• Ability to remain calm under trying circumstances.

Essential job duties and responsibilities:

• Respond…