School Office Assistant - Joliet Learning Center

Job Title
:
School Office Assistant

FLSA Exemption Status
:
Non-Exempt

Classification Group
:
Educational Office Professionals

Supervising Position
:
School Principal or designee

Pay Plan
:
Educational Support Personnel

Pay Range
:
Range 07

Last Updated
: 12/16/2025

Pay Information
:
Pay Information

Benefits Information
:
Benefits Information

Perform a broad range of administrative, clerical, and support tasks at a school location. May provide occasional assistance to the School Principal or Assistant Principal as requested.

The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 1. Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions. May monitor students sent to the office. Frequency:
  Daily – Percentage of Time: 20%
• 2. Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities. Frequency:
  Daily – Percentage of Time: 20%
• 3. Draft letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Provide support to the school location with regular and special projects. Frequency:
  Daily – Percentage of Time: 15%
• 4. Organize and maintain file system, which may include individual education plans (IEPs), simple databases, personnel records and actions, student records and tests, surveys, legal documents, evaluations, professional growth, insurance, supplemental pay, club budgets, mentor program, workshops, etc. File correspondence and other records, which may include entering and accepting attendance and registrations. Frequency:
  Daily – Percentage of Time: 15%
• 5. Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material. Frequency:
  Daily – Percentage of Time: 10%
• 6. Read, route, and respond to incoming mail. Locate and attach appropriate files with correspondence to be answered by building administration. Prepare outgoing mail and correspondence, including emails and faxes. Frequency:
  Daily – Percentage of Time: 5%
• 7. Perform monitoring and bookkeeping of budgets. Frequency:
  Weekly – Percentage of Time: 5%
• 8. Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and other financial documents. Frequency:
  Weekly – Percentage of Time: 5%
• 9. Perform other duties as assigned or requested. Frequency:
  Daily – Percentage of Time: 5%

TOTAL 100%

This job has no direct supervisory responsibilities.

The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required
• High School Equivalency (HSE) diploma
• One (1) year of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience
• Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
• Basic knowledge of common computer application software
• Basic knowledge of Microsoft…