26- Substitute Secretary

Substitute Secretary

It is essential that all employees of Pueblo School District 60 understand our mission is to provide a high-quality education that assures each student the knowledge, skills, and dispositions to lead a life of purpose and impact. Employees support the community and thrive in connecting with our students by embracing the core values of the district. Each employee plays a part, and that contribution should bring us closer to helping each student achieve their dreams.

The primary responsibility of the Substitute Secretary is to perform related duties of a secretary to provide continuity in the day-to-day responsibilities during the absence of the regular employee.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Required:
  
  High School Diploma or equivalent
• Reliable transportation and ability to travel to various district sites as required
• Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
• Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary
• Preferred:
  Previous secretarial experience
• Previous school district experience

Ability to understand and follow directions

Ability to establish and maintain professional/effective working relationship with others

Knowledge of standard office equipment, including standard keyboard typewriter, computers, and word processor

Ability to give and receive information over the telephone rapidly and accurately, speak clearly, using pleasant and courteous telephone procedures

Demonstrate job knowledge, is dependable and punctual, appropriate in appearance, and observe established safety standards

Ability to be patient with a strong customer orientation towards others

Maintain strict confidentiality in all aspects of assignment

Knowledge of modern office methods, practices, and procedures

The following statements of duties and responsibilities are intended to describe the general nature and level or work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position. This organization believes that every individual makes a significant contribution to our success.

That contribution should not be limited to assigned responsibilities. Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent nor the organization to the work identified. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of the District's/department's goals. Actual duties, responsibilities, frequency, and percentages may vary depending upon building assignments and other factors.

• Perform usual office routines and practices including answering phones and intercom system, providing information and assistance for callers, taking and conveying messages, and distributing mail
• Maintain calendar, appointment schedules, etc. for the school principal/administrator
• Greet parents and visitors in a pleasant and professional manner, determine the nature of their business, and direct them to the appropriate destination
• Assist and direct students who come into the office
• Maintain documents, files, and records for the purpose of providing up-to-date reference; ensure absolute confidentiality of information, files, and records
• Type, prepare, distribute, file, and/or mail records/reports, correspondence, flyers, newsletters, and other related materials
• Maintain inventories of supplies and materials for the purpose of ensuring items' availability
• Communicate effectively with administration, faculty, staff, students, parents, visitors, and vendors
• Demonstrate cooperation and…