26 - Executive Assistant - Payroll

Executive Assistant Payroll

It is essential that all employees of Pueblo School District 60 understand our mission is to provide a high-quality education that assures each student the knowledge, skills, and dispositions to lead a life of purpose and impact. Employees support the community and thrive in connecting with our students by embracing the core values of the district, which state:
We believe that the success of every student is our most important commitment. We believe that collaboration and engagement with our community, parents, staff, and students are essential to our success. We believe that we must act with integrity, celebrate diversity, and promote equity. We believe that each individual must be treated with dignity and respect. We believe that the social and emotional well-being of our students is as important as their academic needs.

We believe that it is our responsibility to provide a safe, positive, and supportive environment for our students and staff We believe that our community heritage, traditions, and history should inform our response to future student and district needs. As we embrace these values and consider their impact, we will achieve our vision of being a high performing school district that inspires community confidence.

Each employee plays a part, and that contribution should bring us closer to helping each student achieve their dreams.

The Executive Assistant - Payroll performs payroll functions to ensure accurate, complete, and timely processing and distribution of payroll and related reports. Maintains data for employees and reconciles monthly statements. He/she performs work of a complex nature in accordance with established procedures and guidelines as well as local, state, and federal law.

Qualifications:

• Experience/knowledge in payroll/accounting field.
• High School Diploma or equivalent.
• Any combination of education, training, and/or experience equivalent to: AA Degree in Business Administration or related field, and five (5) years of secretarial/clerical experience.
• Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources.
• Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
• Experience/knowledge in Alio Business Management Software.
• Experience/knowledge with Frontline timekeeping system.
• Due to the complexity of duties and training required for the position, a long term commitment is preferred.
• Spanish speaking skills.

Skills and knowledge:

• Knowledge of modern office practices and operation of standard office appliances, including desktop computers, typewriters, and copy machines.
• Ability to be detail oriented with excellent proofing skills (ex. Proper grammar, style, syntax, spelling, and punctuation).
• Knowledge of mathematical and formula functions of spreadsheets (Excel).
• Ability to perform general office clerical work quickly and efficiently.
• Ability to perform a variety of highly complex, technical duties involving specialized knowledge and independent judgment.
• Ability to prioritize, plan, organize, and execute work independently.
• Ability to use standard database, spreadsheet and word processing software effectively.
• Familiarity with mainframe terminal, electronic mail, requisitioning, purchase orders, service requests, and other computerized processes.
• Ability to compose clear, concise letters and memos and format reports.
• Ability to utilize professional telephone and electronic communication techniques and etiquette.
• Ability to maintain highly complex and complicated records, prepare standard reports, and ensure their confidentiality.
• Excellent work attitude, with willingness to take responsibility for project completion and implementing initiative in reaching organizational goals.
• Ability to utilize interpersonal skills using tact, patience, and courtesy to maintain a professional and friendly environment.
• Ability to work cooperatively with others.
• Ability to establish and maintain a professional/effective working relationship with all staff, students, parents, city/county officials, and community members.
• Ability to work under pressure with a multitude of on-going tasks and last-minute deadlines and changes despite frequent interruptions with minimal errors.
• Ability to make independent decisions in accordance with established policies and procedures;
  Ability to answer routine questions.
• Ability to follow verbal and written instructions in English.

Essential job duties and responsibilities:

• Enter, audit, and reconcile employee status change forms, including review for appropriate authorizations and approvals and various payroll documents for all business entities in order to prepare pay period begin process.
• Assist in gathering payroll data for inclusion in financial statements, researching and preparing special reports for management, calculating military and jury duty pay, and processing garnishments and levies.
• Analyze, prepare and input payroll data, e.g.,…